Legal Assistant
Posted 1 day ago by Airswift
Negotiable
Undetermined
Undetermined
Houston, Texas, United States
span>Airswift is looking for a Legal Assistant to support a major client on a long term contract based in Houston, TX
Responsibilities:
Required Qualifications:
Preferred Qualifications
Responsibilities:
- Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.
- Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
- Create and update legal matters in internal matter management system (TeamConnect).
- Run weekly, monthly and quarterly reports using TeamConnect and PowerBI.
- Draft, format and revise legal documents under strict deadlines.
- Use Microsoft Word track-change function to edit and revise documents.
- Assist the lawyers in preparing correspondence, presentations, and routine reports.
- Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
- Process e-billings, invoices and payments within and outside the legal software system, TeamConnect and set up vendors in TeamConnect.
- Work in iManage to upload, review and research documents.
- Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
- Research inquiries and relieve leaders of administrative tasks.
- Act as an information resource around computer systems, support software and hardware technical support.
- Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
- Assist and provide backup coverage to other legal assistants.
Required Qualifications:
- Minimum of five years of legal administrative experience.
- Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
- Strong organizational skills and attention to detail.
- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
- Ability to maintain the upmost confidentiality, adapt to changing needs and deadlines and remain calm under pressure.
- Ability to effectively communicate (oral and written) at all levels of the organization.
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
- Ability to problem solve and use good judgement in making sound decisions quickly.
- Demonstrate a growth mindset.
- Ability to commit to contributing your perspective in a professional manner.
- Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.
- Add additional requirements as needed.
Preferred Qualifications
- Associate degree
- Proficient in TeamConnect, iManage, PowerBI, Concur