The position requires a high-energy individual who is self-motivated, works independently as well as with teams and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities. The individual should be able to handle confidential information and establish a positive and professional working relationship with team members, clients and other staff members discreetly and routinely. This position requires a high level of initiative, accuracy and attention to detail. This position also requires a positive, can-do attitude, strong interpersonal skills, excellent problem-solving skills and the ability to multitask and manage a high volume of work.

Responsibilities:
           Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates. 
           Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
           Create and update legal matters in internal matter management system (TeamConnect).
           Run weekly, monthly and quarterly reports using TeamConnect and PowerBI.
           Draft, format and revise legal documents under strict deadlines.
           Use Microsoft Word track-change function to edit and revise documents.
           Assist the lawyers in preparing correspondence, presentations, and routine reports.
           Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
           Process e-billings, invoices and payments within and outside the legal software system, TeamConnect and set up vendors in TeamConnect.
           Work in iManage to upload, review and research documents.
           Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
           Research inquiries and relieve leaders of administrative tasks.
           Act as an information resource around computer systems, support software and hardware technical support.
           Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
           Assist and provide backup coverage to other legal assistants.


Required Qualifications:
 

• Minimum of five years of legal administrative experience.
• Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
• Strong organizational skills and attention to detail.
• Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
• Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
• Ability to maintain the upmost confidentiality, adapt to changing needs and deadlines and remain calm under pressure.
• Ability to effectively communicate (oral and written) at all levels of the organization.
• Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
• Ability to problem solve and use good judgement in making sound decisions quickly.
• Demonstrate a growth mindset.
• Ability to commit to contributing your perspective in a professional manner.
• Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.
• Add additional requirements as needed.

 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.