Used Parts Administrator

Summary: The Used Parts Administrator role at SMT GB is a 3-month Fixed Term Contract focused on supporting the Used Parts Sales team through various administrative tasks. Responsibilities include managing inventory records, processing timesheets, and ensuring smooth operations within the team. The position requires strong attention to detail and effective communication skills to assist both customers and team members. Candidates should be adaptable and able to thrive in a fast-paced environment.

Key Responsibilities:

• Enter engineers’ timesheets and staff hours into the system, recording holiday, sickness, and absences.
• Open and close workshop cases, ensuring accurate costs before invoicing.
• Highlight any cost discrepancies to the Used Parts team.
• Log machine and attachment arrivals and upload inspection reports.
• Create Works Orders for Used Parts and Used Equipment.
• Arrange transport and prepare dispatch notes.
• Register visitors and answer calls professionally.
• Raise and close invoices, handling any queries.
• Maintain PPE and purchase records.
• Support the team with travel, meetings, and admin tasks.

Key Skills:

• Previous experience in an administrative role.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Confident using Microsoft Office, including Excel.
• Clear and professional communicator, both written and verbal, with a customer-focused approach.
• Able to work in a fast-paced environment, prioritise tasks, and use initiative.
• Adaptable to changing business needs.
• Desirable: Knowledge of construction equipment or heavy machinery parts.
• Desirable: Previous experience in the used parts market.

Salary (Rate): undetermined

City: Lutterworth

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other