Routine Maintenance Project Controls Specialist

Summary: The Routine Maintenance Project Controls Specialist will support daily maintenance planning and cost control, focusing on cost tracking, reporting, and forecasting using SAP. This role ensures the integrity of financial controls and work management processes for maintenance projects. The specialist will collaborate with maintenance planners and engineers to manage costs effectively and provide analysis on cost performance. The position requires strong analytical skills and proficiency in SAP and Excel.

Key Responsibilities:

• Manage the routine maintenance cost control process by tracking actual costs, forecasts, and variances using SAP and Excel models.
• Partner with maintenance planners and engineers to ensure accurate and timely coding of work orders, purchase orders, and time entries.
• Monitor and reconcile routine work orders, ensuring commitments and actuals are aligned with budget expectations and project priorities.
• Create and maintain cost tracking dashboards, including weekly and monthly reporting of spending trends, accruals, and forecasts.
• Provide analysis on cost performance, identifying risks and deviations from baseline budgets, and advising on corrective actions.
• Facilitate the monthly forecast cycle in partnership with finance, ensuring alignment between reported costs and business expectations.
• Maintain documentation for change management, supporting tracking of budget changes, scope additions, and related cost impacts.
• Support compliance with corporate controls and reporting policies, ensuring consistent cost tracking practices.
• Coordinate with capital project teams on crossover projects, ensuring accurate cost separation between maintenance and capital expenditures.
• Assist with audit and closeout documentation for routine maintenance efforts, ensuring historical accuracy and completeness.

Key Skills:

• Bachelor’s degree in Accounting, Finance, Engineering, or Business, or equivalent experience.
• 5+ years of experience in maintenance or project cost control.
• Advanced proficiency in SAP and Microsoft Excel.
• Strong attention to detail, organizational, and analytical skills.
• Experience in oil & gas, energy, or manufacturing industries (preferred).
• Familiarity with Work Order and Maintenance Management processes (preferred).
• Ability to manage multiple priorities in a dynamic environment (preferred).

Salary (Rate): undetermined

City: Martinez

Country: United States

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other