Property administrator
Posted Today by 1770706739
£45,000 Per year
Undetermined
Hybrid
London
Summary: The Property Administrator will provide essential administrative and operational support to the Property and Facilities Management team at a leading Commercial Property consultancy. This role is crucial for managing a portfolio of properties, focusing on lease administration, financial processing, insurance coordination, and client reporting. The position demands a high standard of service delivery and effective coordination of client meetings.
Key Responsibilities:
- Provide full administrative support, including diary management, correspondence, filing, reporting, and document distribution
- Maintain accurate and compliant property files, including leases, client reports, and statutory documentation
- Update and maintain office procedures within the Property Operations Manual as required
- Support lease administration activities, including lease abstraction and maintenance of property databases
- Ensure tenant, lease, and critical date information is accurate and kept up to date
- Process invoices in line with established accounting procedures, ensuring correct coding and supporting documentation
- Raise and submit purchase orders
- Produce and monitor aged debt reports and assist with arrears management in line with company and client policies
- Process tenant recharges, including utilities, after-hours HVAC, and other recoverable costs
- Ensure tenant and vendor Certificates of Insurance are current and compliant, including self-insured documentation
- Assist with annual budget preparation and monthly financial reporting
- Prepare and circulate collections and aged debt reports
- Assist with the preparation of tenant service charge budgets and reconciliation packs
- Support the creation of tenant handbooks, newsletters, events, and communications
- Assist with tenant engagement initiatives, including anniversaries, seasonal activities, and training sessions
Key Skills:
- Minimum of 1 year's experience in property administration, property management, or a related role
- Commercial experience
Salary (Rate): £45000.00 per annum
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Working for a leading Commercial Property consultancy the Property Administrator will provide comprehensive administrative and operational support to the Property and Facilities Management team, ensuring the efficient day-to-day management of a portfolio of properties. This role plays a key part in lease administration, financial processing, insurance coordination, document control, client reporting, and the coordination of client meetings, delivering a consistently high standard of service to our client.
Key Responsibilities
Administration & Office Support
Provide full administrative support, including diary management, correspondence, filing, reporting, and document distribution
Maintain accurate and compliant property files, including leases, client reports, and statutory documentation
Update and maintain office procedures within the Property Operations Manual as required
Lease Administration
Support lease administration activities, including lease abstraction and maintenance of property databases
Ensure tenant, lease, and critical date information is accurate and kept up to date
Financial & Arrears Support
Process invoices in line with established accounting procedures, ensuring correct coding and supporting documentation
Raise and submit purchase orders
Produce and monitor aged debt reports and assist with arrears management in line with company and client policies
Process tenant recharges, including utilities, after-hours HVAC, and other recoverable costs
Compliance & Reporting
Ensure tenant and vendor Certificates of Insurance are current and compliant, including self-insured documentation
Assist with annual budget preparation and monthly financial reporting
Prepare and circulate collections and aged debt reports
Tenant Engagement
Assist with the preparation of tenant service charge budgets and reconciliation packs
Support the creation of tenant handbooks, newsletters, events, and communications
Assist with tenant engagement initiatives, including anniversaries, seasonal activities, and training sessions
Experience
Minimum of 1 year's experience in property administration, property management, or a related role
- Commerical experience
Work Environment
Office-based professional environment with attendance at client meetings to take minutes
Regular use of standard office equipment
Hybrid working model