Office Manager - Law Firm

Summary: The Office Manager role at a successful law firm in Belfast involves overseeing daily office operations and providing administrative support to legal teams. This position is a 12-month fixed-term contract, requiring a highly organized individual with experience in office management and facilities coordination. The role includes managing health and safety, scheduling, and liaising with clients and vendors. The successful candidate will enjoy a competitive salary and benefits package.

Key Responsibilities:

• Managing the office activities and operations
• Managing Health & Safety, security, first aid etc.
• Ensuring risk assessments and fire drills are completed and recorded as required
• Liaising with all suppliers and vendors
• Project managing any facilities activities from start to finish
• Managing staff holiday scheduling and authorising annual leave requests
• Organising internal and external meetings
• Meeting and greeting clients and visitors
• Providing administrative and secretarial support as required
• Collating invoices and submitting for processing
• Managing petty cash
• And more.

Key Skills:

• Previous experience in office management / office coordination, ideally within a professional services environment
• Experience in facilities management (including health and safety and security etc.)
• Highly organised nature with excellent attention to detail
• Strong IT skills including MS Office applications and document management systems
• Accurate numeracy and accounting skills
• Confident communication skills with the ability to liaise at all levels professionally, confidentially and tactfully
• Ability to work efficiently to meet deadlines
• Proactive, professional and personable team player
• Ability to maintain confidential and sensitive information
• Available imminently and able to commit to a 12m FTC

Salary (Rate): 40000

City: Belfast

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: fixed-term

Seniority Level: Mid-Level

Industry: Legal