Matter Administrator - Fixed Term Contract

This job is with CMS, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. A fantastic opportunity to join a fast paced, Finance administration function at a leading global law firm, supporting both fee earners and wider finance teams with Client/Matter inception and billing on a Fixed Term Contract until January 2027.

About The Role

The Matter Administrator role forms a central cog within the wider Finance function at CMS. It is a fast paced, dynamic position, constantly evolving to meet the firm, and its clients, requirements. The successful candidate will be responsible for the following:

• Maintaining client and matter data integrity within the CMS billing system (Elite 3E), including hourly charge out rates for Fee Earners.
• Vetting new client and matter requests against a multitude of Risk & Compliance, Finance & Client specific rules, before ensuring the accurate and timely transfer of the data into the billing system.
• Prioritisation of different workstreams through use of a ticketing system (Enate) to ensure both team and firm Service Level Agreements (SLA) are met.
• Liaising with Partners, Fee Earners and other Finance functions around the globe to facilitate a seamless process from Client/Matter inception to billing and ultimately cash collection.
• Assisting the Commercial Finance team by maintaining panel rate agreements with key clients and conducting yearly rate increases to ensure profitability including any subsequent reversals where the increase has been rejected.
• Working with other CMS data teams to cleanse the billing system of historic inaccurate/duplicated data

About You

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Promote a culture of mutual understanding through effective communication both within CMS and with our clients.
• No legal experience or qualification is required, the position is equally, if not more suited to those with a Finance/data background
• Strong attention to detail, with a belief that accuracy and data integrity is important
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
• Solid understanding of basic Maths & Microsoft Excel - ability to manipulate monetary amounts (currency conversions, percentage increase/decrease etc.)
• Able to analyse letters, emails and spreadsheets etc. pick out the key points and identify errors/trends
• Proven ability to work to tight deadlines (hours not days) and prioritise workload to ensure SLAs for multiple workstreams are consistently met
• Desire to ask questions, think outside the box, problem solve and suggest ways to simplify processes/data
• Willing to perform routine data cleansing tasks
• Confidence to make own decisions and take responsibility for them
• A desire to grow their knowledge and skills in the Finance function, supporting management and wider business

Salary : Negotiable