Facilities & Office Assistant - 12 month FTC - (full time onsite in Sheffield)
Posted 2 weeks ago by Steel City Interactive
£32,000 Per year
Undetermined
Onsite
Sheffield, England, United Kingdom
Summary: The Facilities & Office Assistant role at Steel City Interactive involves ensuring a well-maintained and welcoming office environment while supporting staff events and travel arrangements. The position requires proactive communication and organizational skills to manage office supplies, maintenance issues, and event coordination. This full-time role is based in Sheffield and is part of a dynamic team passionate about creating an authentic boxing video game. The position is offered on a 12-month fixed-term contract.
Key Responsibilities:
- Ensure the office environment is clean, tidy, and fully stocked with necessary supplies.
- Act as the first point of contact for reporting maintenance issues and liaising with contractors or service providers.
- Conduct regular checks of meeting rooms, communal areas, and equipment to ensure functionality.
- Set up and rearrange meeting rooms for internal use or external visitors.
- Monitor and respond to facilities-related requests from staff via email or internal systems.
- Handle incoming/outgoing post and deliveries.
- Support basic office security and access control procedures.
- Book travel and accommodation for staff in line with company policy and budgets.
- Support the organisation of internal events such as team meetings, training sessions, and staff socials.
- Liaise with vendors for event catering, room bookings, and supplies.
- Maintain records of travel bookings and event spend.
Key Skills:
- Previous experience in an office administration or facilities support role.
- Good organisational and multitasking skills.
- Confident using MS Office (Outlook, Word, Excel) and booking platforms.
- Strong communication and interpersonal skills.
- Proactive and helpful attitude with a willingness to take initiative.
- Ability to handle sensitive information with discretion.
- Experience in booking business travel or coordinating small events (desirable).
- Familiarity with health and safety procedures in an office setting (desirable).
- First Aid or Fire Warden training (or willingness to undertake training) (desirable).
Salary (Rate): £32,000.00 yearly
City: Sheffield
Country: United Kingdom
Working Arrangements: on-site
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
The Role
To support the smooth and efficient running of a professional office environment, ensuring the workplace is safe, well-maintained, and welcoming for staff and visitors. The role also involves light coordination of staff events and booking travel and accommodation for business purposes.
About Steel City Interactive
SCI was born out of passion for video games and boxing, with the ambition to create an authentic and exciting boxing game that does justice to the sport we love. What started as a fun prototype has grown into ‘Undisputed’, the first major boxing video game in over a decade. SCI is a welcoming place for expression and open communication, where everyone has a voice. We’re a diverse bunch, consisting of people with decades of games industry experience, graduates and talented individuals who come from other industries. We all bring knowledge and learn from each other. Together we are driven by ambition to bring the world of boxing into a video game like never before.
Responsibilities:
- Ensure the office environment is clean, tidy, and fully stocked with necessary supplies (stationery, kitchen items, etc.).
- Act as the first point of contact for reporting maintenance issues and liaising with contractors or service providers.
- Conduct regular checks of meeting rooms, communal areas, and equipment (e.g. photocopiers, coffee machines) to ensure functionality.
- Set up and rearrange meeting rooms for internal use or external visitors.
- Monitor and respond to facilities-related requests from staff via email or internal systems.
- Handle incoming/outgoing post and deliveries.
- Support basic office security and access control procedures.
Travel & Event Coordination:
- Book travel and accommodation for staff in line with company policy and budgets.
- Support the organisation of internal events such as team meetings, training sessions, and staff socials.
- Liaise with vendors for event catering, room bookings, and supplies.
- Maintain records of travel bookings and event spend.
Working Conditions:
- Office-based role, typically Monday to Friday.
- Occasional early starts or later finishes during events or office moves.
- Occasional travel to a Leamington Spa satellite site (mileage reimbursed).
- Some light lifting or manual handling involved (e.g. moving supplies or setting up rooms).
Knowledge, Skills & Experience:
- Previous experience in an office administration or facilities support role.
- Good organisational and multitasking skills.
- Confident using MS Office (Outlook, Word, Excel) and booking platforms (e.g. Trainline, hotel booking portals).
- Strong communication and interpersonal skills.
- Proactive and helpful attitude with a willingness to take initiative.
- Ability to handle sensitive information with discretion.
- Desirable:
- Experience in booking business travel or coordinating small events.
- Familiarity with health and safety procedures in an office setting.
- First Aid or Fire Warden training (or willingness to undertake training).
What we offer
Healthy work-life balance:
- 23 days annual leave (plus bank holidays), that increases 1 day per year of service.
- Christmas shut down
- Holiday exchange programme
- Flexible working hours
Support for family life:
- Enhanced Maternity and Paternity pay
- Private Healthcare which includes Optical & Dental
Great office environment:
- A dog friendly studio based in Sheffield, with free snacks, fruit and drinks!
- Free parking
Health & wellbeing support:
- Company sick pay
- 2 days paid Mental Health leave per year
- Access to 24/7 doctors
- Employee Assistance Programme
Learning support:
- Learning days
- Unlimited access to Udemy courses
Additional financial support:
- Technology scheme (up to £750)
- Discretionary Cost of Living Payments
- Relocation benefits
- Electric Car Vehicle Scheme
- Bonus
Connection and perks:
- Wrap parties & company paid outings
- Individual entertainment budget to cover team events
To apply please send your CV to lee.burns@amiqus.com - SCI Exclusive Recruiter