Executive Assistant
Posted 1 week ago by Experis UK
£400 Per day
Inside
Hybrid
Farnborough, England, United Kingdom
Summary: The Executive Assistant will provide high-level business support to the Chief People Officer (CPO), managing day-to-day operations and key deliverables. This role requires effective communication and organizational skills to handle multiple complex tasks and stakeholder interactions. Responsibilities include diary management, correspondence handling, and maintaining HR administrative systems. Candidates must be eligible for SC Clearance and will work in a hybrid arrangement with three days on-site in Farnborough.
Key Responsibilities:
- Act as the primary point of contact for the Chief People Officer with internal and external stakeholders.
- Manage diary and time for the CPO, including scheduling meetings and prioritizing tasks.
- Draft correspondence and ensure effective communication on behalf of the CPO.
- Prepare materials for meetings and follow up on action items.
- Attend and serve as secretary for People Council and UK Leadership Team meetings.
- Manage expenses, purchase orders, and team holidays for the CPO.
Key Skills:
- Proven experience in an Executive/Personal Assistant role at a high level.
- Excellent verbal and written communication skills with attention to detail.
- Strong organizational and planning abilities, capable of managing changing priorities.
- Ability to maintain confidentiality and exercise discretion.
- Proficiency in MS Office, including MS Teams.
- Experience in HR/People and/or with Board stakeholders is desirable.
Salary (Rate): £400 daily
City: Farnborough
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: inside IR35
Seniority Level: Mid-Level
Industry: Other
Length: 3 months
Rate: £350 to £400 per day via Umbrella
Location: hybrid - 3 days onsite in Farnborough
Candidates must hold or be eligible for SC Clearance***
Role Purpose
To provide professional business support to the CPO (Chief People Officer) in managing the day-to-day operations and key functional deliverables of the CPO office. Primary purpose will be supporting the CPO at a high pace with multiple requirements, often with a degree of complexity/sensitivity with a number of stakeholders, Board members, senior leaders and employees. This role will also have responsibility for professional diary/time management to include building-in deliverables, deadlines and regular meetings. To prioritise, develop responses and distribute emails and correspondence received. Establish and maintain HR administrative systems and functional processes/meeting governance and cadence, which ensure appropriate availability of information as well as document storage and retrieval, along with the appropriate management of confidential, strategic, personal and business-critical information.
Key Accountabilities - EA To Chief People Officer
Point of contact for Chief People Officer for internal and external stakeholders for example Executive Search Companies, third party providers, interactive effectively with all parties
Excellent verbal and written communication skills, with highly developed attention to detail
Ability to draft correspondence for approval on behalf of Chief People Office
Strong proof reading skills and ability to understand and query
Excellent memory with ability to fact check quickly and accurately
Highly effective planning and organising, including active and initiative led de-confliction of appointments. To include forward planning for Board meetings, Remuneration Committee and SSA Board (Compensation Committee), as well as other reports and deliverables
Ability to work well under pressure, managing constantly changing schedule and priorities
Manage/escalate/delegate issues with clear instructions/deadlines when required. Follow up on actions to ensure completion
Ensure preparation for meetings and compilation of essential material is provided in advance. Follow up on actions arising
Direct daily itinerary prompting/alerting of subsequent meeting/diary commitments
Attend and be secretary for People Council meetings
Attend and be secretary for UK Leadership Team meetings
Management and support of processing for expenses, purchase orders, team holidays for the Chief People Officer
Key Capabilities/Knowledge
Absolute discretion, maintaining strict confidentiality at all times
Loyal, confident, self-aware, and with sound judgement
Professional and credible
Highly motivated, a self-starter with initiative and capable of working with minimal supervision
Flexible, approachable, friendly & adaptable nature
Be a strong team player; be able to communicate and interact effectively with the team and other EAs/Pas
Pro-actively solve problems where appropriate
Experience & Qualifications
Proven experience in an Executive/Personal Assistant role at a high level within industry
Demonstrable written and verbal skills
Experience of working in HR/People and/or with Board stakeholders desirable but not essential
Appropriate proficiency in MS Office, including MS Teams