Executive Assistant

Summary: The Executive Assistant/Personal Assistant role in Belfast involves providing comprehensive administrative support to teams within Citi Research, a major investment bank. The position requires managing travel arrangements, assisting with marketing efforts, and maintaining data management tasks while ensuring confidentiality and effective communication. This role offers the opportunity to work in a dynamic environment focused on delivering high-quality research insights to clients globally.

Key Responsibilities:

• Organise and manage extensive travel arrangements including flights, hotels, visas, and transportation.
• Prepare and distribute schedules and agendas for travel.
• Process analysts’ expenses through the Travel and Entertainment Expense system.
• Assist with data maintenance using Excel and Word.
• Handle sensitive information with discretion.
• Ensure public appearance requests are submitted and approved by internal compliance.
• Maintain CRM client distribution lists and upload client contact information.
• Create marketing schedules in Citi Velocity.
• Coordinate meetings and conference calls with clients and colleagues.
• Prepare and maintain marketing presentations using PowerPoint.
• Assist with creating template reports using adapted Word templates.
• Sourcing market and company information via the internet.
• Create charts and graphics for reports and presentations.
• Extract data from DataCentral for research reports.
• Log meetings, calls, and events in CRM and manage client distribution lists.
• Update and maintain internal databases with company/client contact information.

Key Skills:

• 5 years’ administrative experience, preferably in financial services.
• Proficient in Word, PowerPoint, and Excel.
• Strong command of the English language (oral and written).
• Excellent communication skills at all levels.
• Strong teamwork ethic and proactive attitude.
• Ability to handle confidential duties with discretion.
• Methodical approach and strong organizational capabilities.
• Ability to multi-task and re-prioritise tasks.
• Accuracy and close attention to detail.
• Ability to work under limited supervision.

Salary (Rate): undetermined

City: Belfast

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Banking