Executive Assistant Human Resources

Job Title: Executive Assistant to HR team

Job Type: Temporary 6 month contract

Pay Rate: £180-210 per day

Location: Canary Wharf (hybrid working 3 days in office)

Keywords: administrative support, secretarial duties, diary management, travel planning, team coordination, budget officer, multicultural environment, confidentiality, event organisation, interpersonal skills

An exciting opportunity has arisen for a highly dependable and considerate Executive Assistant to join a prestigious Financial Services organisation based in the heart of Canary Wharf. This role offers you the chance to provide essential administrative and secretarial support to senior leaders within the HR function, ensuring the smooth operation of their business activities. You will be at the centre of a collaborative and supportive team, working closely with Directors, Associate Directors, and other Senior Managers.

What you'll do:

• Provide comprehensive secretarial and administrative support to Directors, Associate Directors, and other Senior Managers by managing diaries, screening calls, handling correspondence, booking meetings and rooms, and taking minutes as required.
• Arrange all aspects of domestic and international travel in line with company policy-including visa applications, accommodation bookings, currency orders, itinerary preparation, and expense claims-to ensure seamless journeys for senior staff.
• Organise departmental events such as team meetings (including minute-taking), conferences, presentations, seminars, retreats, and off-site gatherings while ensuring all logistical details are meticulously managed.
• Prepare high-quality documents including PowerPoint presentations, business correspondence, factsheets, briefing notes, and reports-always meeting deadlines and maintaining accuracy.
• Maintain comprehensive filing systems (both electronic and hard copy) for managers and teams to guarantee instant retrieval of important documents when needed.
• Check travel expense reports and other expenditures against policy guidelines for relevant cost centres to ensure compliance with internal controls.
• Support or perform budget officer duties by managing purchase orders, checking recharges, processing departmental accruals, running housekeeping reports, and delivering requested financial updates.
• Act as departmental coordinator for IT, HR, stationery supplies; update intranet pages; maintain shared calendars; track weekly whereabouts; manage contact databases; and keep SAP HR records up-to-date.
• Assist with team portfolio management by updating project tracking systems (DTMs), informing teams of key dates, sending reminders about milestones or deliverables, creating new projects in internal systems, and providing regular pipeline updates to directors.
• Contribute to recruitment processes by assisting with interviews or training new secretarial staff; monitor workloads; set objectives; provide feedback as a secondary reviewer; ensure effective team cover at all times.

What you bring:

• Demonstrated experience in providing secretarial or administrative support within a professional services or corporate environment is essential for success in this role.
• Excellent organisational skills with exceptional attention to detail-your conscientious approach ensures nothing is overlooked even when managing competing demands.
• Outstanding written and verbal communication abilities in English are required; knowledge of another language such as Russian, German, French or Arabic would be advantageous but not mandatory.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is necessary; familiarity with SAP is desirable but not essential.
• A proven ability to multi-task effectively while remaining calm under pressure-especially when dealing with confidential or sensitive information discreetly.
• Strong interpersonal skills including tactfulness and diplomacy enable you to build trusting relationships across multicultural teams both internally and externally.
• A helpful attitude combined with reliability makes you a valued member of any team-you are always willing to go the extra mile when needed (including occasional overtime).
• Experience organising events or meetings demonstrates your ability to coordinate logistics efficiently while keeping stakeholders informed at every stage.
• A background in supporting budgetary processes or acting as a budget officer would be beneficial but not required if you have strong numeracy skills.

What sets this company apart:

Located in the iconic Canary Wharf district-a hub renowned for its connectivity and vibrant atmosphere-you'll enjoy working alongside talented professionals from around the globe. The company places great emphasis on teamwork: employees benefit from supportive leadership that encourages personal development through ongoing training opportunities.. The workplace is characterised by mutual respect and open communication channels which make it easy for new joiners to integrate quickly into established teams. As part of this forward-thinking institution known for its ethical standards and integrity-driven approach-you'll find yourself empowered not only to succeed but also to grow within your chosen field.

What's next:

If you are ready to take on a rewarding Executive Assistant position where your organisational talents will make a real difference every day-this is your moment! Apply today by clicking on the link provided-your next career move awaits! We are committed to creating an inclusive recruitment experience. If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at adjustments@robertwalters.com to discuss further.