Contract Legal Secretary
Posted 1 week ago by TLT LLP
Negotiable
Inside
Hybrid
Belfast, Northern Ireland, United Kingdom
Summary: The role of Contract Legal Secretary at TLT involves providing essential administrative support to the Financial Services Disputes and Investigations team in Belfast. This 3-month hybrid contract requires collaboration with team members to manage tasks, deadlines, and client interactions effectively. The position demands strong organizational skills and proficiency in various IT systems, particularly in a legal context. The successful candidate will contribute to the team's efficiency and client service excellence.
Key Responsibilities:
- Carry out all secretarial tasks and assist with administrative tasks as needed.
- Manage delivery of admin support and oversee activities of the Office Assistant.
- Create and amend documents and correspondence.
- Assist fee earners with financial management, including disbursements and billing requirements.
- Create monthly invoices for clients.
- Manage diaries for fee earners, arranging appointments and meetings.
- Maintain a confident telephone manner when dealing with clients and taking messages.
- Proofread, amend, and house style legal reports and documents.
- Collaborate with secretaries nationally on service delivery and process enhancements.
- Book inter-office travel and manage expenses claims.
- Support management of Court attendance across the team.
- Undertake LandWeb searches and schedule title deeds.
Key Skills:
- Previous Legal Secretary/PA experience, preferably in litigation.
- Strong IT systems skills, particularly in Outlook, Word, PowerPoint, and Excel.
- Experience with case management systems is ideal.
- Exceptional prioritizing and organizational skills.
- Strong communication skills and teamwork experience.
- Ability to self-manage a large workload in a busy environment.
- Confidence in delegating work.
Salary (Rate): undetermined
City: Belfast
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: inside IR35
Seniority Level: undetermined
Industry: Legal
We, TLT are recruiting an urgent Contract Legal Secretary to join our Financial Services Disputes and Investigations team in Belfast. This opportunity is a 3-month contract, offered on a hybrid working basis from the Belfast office and will be paid a day rate via an Umbrella Company.
Your Role
The successful Legal Secretary will play a key role in supporting the largest team in our Belfast office, helping to deliver an exceptional level of support to colleagues and our clients. You will work closely with our team’s Office Assistant, helping to manage tasks and ensure deadlines are met. The day-to-day activities will be critical to ensuring that the team’s administrative support is met and will including the following:
- Support the team by carrying out all secretarial tasks and help, when necessary, with all administrative tasks.
- Manage delivery of the admin support including the oversight of activities undertaken by the team’s Office Assistant.
- Creating/amending documents/correspondence.
- Assisting the fee earners with financial management e.g. disbursements, client balances, dealing with a range of client specific billing requirements.
- Create the monthly invoices to be issued to the clients.
- Diary management for all fee earners; arranging internal and external appointments and, making arrangements for meetings; booking meetings rooms or external venues as required.
- Confident telephone manner when dealing with clients, solicitors, barristers by phone and taking accurate messages.
- Proof reading, amending and house styling legal reports and documents.
- Working with secretaries nationally across the Group on service delivery and process enhancements.
- Booking inter-office travel and managing expenses claims.
- Supporting with management of Court attendance across team.
- Undertaking LandWeb searches and scheduling title deeds.
Your Skills and Experience
Previous Legal Secretary/PA experience is essential, preferably within litigation. Strong IT systems skills are required. Extensive experience in Outlook, Word, PowerPoint and Excel are required. Ideal candidate will have experience in case management systems. Exceptional prioritising/organisational skills. Strong communication skills and proven track record of working within a team. Strong ability to self-manage a large workload in a busy team. Confident in delegation of work.
Your Team
TLT has one of the largest dedicated Financial Services Disputes practices in the UK, with partner led teams in all jurisdictions. We act for a range of financial institutions including large UK banks, international banks, challenger banks and fintechs, giving commercial and practical advice to resolve disputes. We advise across the whole spectrum of contentious issues associated with commercial, business and consumer finance, including dispute resolution, pre-litigation management and Alternative Dispute Resolution.
About TLT
Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people. We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022. Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on Recruitment.Operations@TLT.com
TLT LLP