Workspace Project Coordinator (10 Month FTC)

Workspace Project Coordinator (10 Month FTC)

Posted 1 week ago by myGwork - LGBTQ+ Business Community

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Negotiable
Undetermined
Undetermined
Greater London, England, United Kingdom
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Management Microsoft 365 Microsoft Excel Microsoft Word Milestones (Project Management) Organisational Skills Project Coordination Project Management Stakeholder Management

Summary: The Workspace Projects Coordinator at Global will support the Project Management team in delivering various project activities, acting as a liaison between contractors and internal teams. This role involves coordinating construction works, managing workspace transitions, and ensuring effective communication throughout the process. The coordinator will work closely with multiple departments to minimize disruptions and enhance workspace efficiency. The position is a 10-month fixed-term contract based in Greater London, England.

Key Responsibilities:

  • Coordinate day-to-day construction activity, manage contractor access and security requirements, and communicate disruptive works clearly and on time.
  • Partner with the Communications and Workspace teams to share building updates, access changes, and key milestones.
  • Support floor moves and workspace transitions, overseeing decommissioning and re-commissioning, working with movers, and ensuring efficient logistics and best value.
  • Work with Space Planning, Technology, and the wider Workspace team to prepare floors for reoccupation and provide proactive support across Project Thursday and LSQ Glow Up initiatives.

Key Skills:

  • Proactive mindset with a positive, solutions-focused attitude.
  • Flexibility beyond standard 9-5 working patterns.
  • Strong organizational skills and attention to detail.
  • Confident communication skills with internal teams, contractors, and stakeholders.
  • At least 3 years of experience in Facilities, Workspace, Construction, or Project Coordination roles.
  • Strong technical skills in Microsoft Excel, Word, Outlook, and Teams.

Salary (Rate): undetermined

City: Greater London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

This job is with Global, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Accepting applications until: 6 February 2026

Job Description

Workspace Projects Coordinator (10 Month FTC)

Your Role: Workspace Projects Coordinator

You'll support the Project Management team and Head of Workspace to deliver Project activities smoothly, acting as a key link between Global, contractors, and internal teams. From coordinating construction works and floor moves to managing access, communications, and workspace transitions, you'll keep everything running smoothly. You'll work closely with Communications, Space Planning, and Technology to minimise disruption, prepare spaces for reoccupation, and champion the LSQ Glow Up programme with a positive, can-do approach.

Key Responsibilities

  • Contractor & Construction Coordination (25%)
  • Coordinate day-to-day construction activity, manage contractor access and security requirements, and communicate disruptive works clearly and on time.
  • Stakeholder & Communications Support (25%)
  • Partner with the Communications and Workspace teams to share building updates, access changes, and key milestones.
  • Workspace Moves & Logistics (25%)
  • Support floor moves and workspace transitions, overseeing decommissioning and re-commissioning, working with movers, and ensuring efficient logistics and best value.
  • Cross-Team Operational Collaboration (25%)
  • Work with Space Planning, Technology, and the wider Workspace team to prepare floors for reoccupation and provide proactive support across Project Thursday and LSQ Glow Up initiatives.

What You'll Love About This Role

  • Think Big: Help shape modern, flexible workspaces with visible impact across the business.
  • Own It: Take ownership of day-to-day coordination and communications, keeping projects on track.
  • Keep it Simple: Deliver clear, practical updates that help teams stay informed and prepared.
  • Better Together: Collaborate closely with contractors and internal teams, building strong relationships.

What Success Looks Like In The First Few Months, You'll Have

  • Built trusted relationships with Project Management, Workspace, Communications, Space Planning, Technology teams, and contractors.
  • Taken ownership of contractor access, noisy works communications, and workspace activity with confidence.
  • Supported successful floor moves or workspace transitions with minimal disruption.
  • Established yourself as a proactive, reliable team player contributing to Project Thursday and LSQ Glow Up.

What You'll Need

  • Proactive mindset: A positive, solutions-focused, can-do attitude with confidence to take initiative.
  • Workspace & facilities awareness: Flexibility beyond standard 9-5 working patterns.
  • Attention to detail: Strong organisational skills and ability to communicate clearly at pace.
  • Strong communication: Confident working with internal teams, contractors, and stakeholders.
  • Experience: At least 3 years in Facilities, Workspace, Construction, or Project Coordination roles.
  • Technical skills: Strong Microsoft Excel, Word, Outlook, and Teams skills.
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