Trustee Support Executive (6-Month FTC)
Posted Today by The Law Debenture Group
Negotiable
Undetermined
Undetermined
Manchester, England, United Kingdom
Summary: The Trustee Support Executive role at Law Debenture involves providing secretarial support to Trustee Directors within a high-caliber Pensions team. This six-month fixed-term contract offers the potential for permanent employment and emphasizes collaboration, attention to detail, and effective communication. The position requires managing meetings, travel arrangements, and client communications while contributing positively to the company culture. Candidates should be proactive problem-solvers with a strong background in administrative support and a commitment to excellence.
Key Responsibilities:
- Meeting organisation and diary management for Trustee Directors
- Travel arrangements and meeting preparation
- Analysis of time and billable hours; co-ordination of client billing process
- Expenses management and updating management information/reports
- Internal meeting co-ordination and minute-taking
- Client support including on-boarding and communication
- Maintaining CRM records and electronic document management
- Collaborative team operations support and project management
- Engagement in training and performance management processes
- Contributing positively to the LawDeb culture and attending meetings
Key Skills:
- Diligent with excellent attention to detail
- Strong problem-solving skills and accountability
- Outstanding time management and organisational skills
- Excellent communication and numeracy skills
- Experience in complex diary management and travel booking
- IT literate with proficiency in MS Office
- Ability to work collaboratively and flexibly
- Confident liaising with senior stakeholders
- High standard of personal presentation
- Educated to degree level or equivalent
Salary (Rate): undetermined
City: Manchester
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
About Law Debenture
Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 135-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines. At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other. We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.
Role Overview
We are looking for Trustee Support Executive to join our high calibre Pensions team providing secretarial support for Trustee Directors. This is a six-month fixed-term contract with the potential to become a permanent position.
Main Responsibilities
Secretarial Support For C. 4-6 Trustee Directors
Meeting organisation and diary management (50-60% of working day)
Travel arrangement
Meeting preparation and follow-up
Analysis of time and billable hours; co-ordination of client billing process
Expenses management
Updating management information / reports incl. billable hours, Partnership Referrals etc
Internal meeting co-ordination and excellent minute-taking
Regulatory registrations
With TSE team colleagues, maintaining intranet content, Visitor Programme management, and event organisation including Away Days, Debates and social department events
Client support (chargeable and non-chargeable)
Client on-boarding and scheme setup
Client communication / liaison re agendas, papers, board packs
Maintaining CRM records; electronic document/record management
Undertaking client-specific chargeable work under direction of Trustee Directors
General and Team Duties
Team operations support – work collaboratively and proactively with TSE team colleagues to ensure balanced work share, absence cover and diligent, thorough management of project work
Undertake training and development as appropriate and engage fully in the performance management process
Take ownership of assigned departmental centralised activities, processes and projects
Contribute to the LawDeb culture positively, attend meetings as required, and carry out duties willingly and diligently
Carry out such other tasks as you may be reasonably directed to do from time to time
Is This You?
Diligent, with excellent attention to detail
A “sleeves rolled up”, “can do” style of working, willing and able to be flexible
Problem-solver who takes accountability for progress
Resilience, willingness to listen, learn and incorporate feedback
Reliable with excellent time-keeping
Outstanding time management, organisational and planning skills - ability to prioritise work and meet deadlines
Aptitude for implementing efficient processes
Enthusiasm to take on additional responsibility
Able to operate outside of comfort zone
Confident liaising at all levels of seniority, articulate
Absolute discretion
High standard of personal presentation
Essential Knowledge, Skills, Experience
Educated to degree level or equivalent in a relevant subject
IT literate, excellent skills in MS Office packages
Outstanding communication and numeracy skills (incl. excellent English grammar and adapting communication style to suit audience)
Complex diary management and travel booking
Preferred Knowledge, Skills, Experience
Professional services or financial services industry experience an advantage
Previous experience with invoicing processes
Your Reward
Competitive salary with annual review and performance bonus scheme
Generous pension contribution
Life assurance
Attractive office space
Things To Note
People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fueling our growth. LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. Here’s the legal bit, please note that we have a thorough referencing process, which includes credit and criminal record checks. If you’d like to find out more about LawDeb and our open vacancies, please contact our HR team on careers@lawdeb.com