Transport Fleet Administrator
Posted 1 day ago by STATOM Group Ltd
Negotiable
Undetermined
Undetermined
Grays, England, United Kingdom
Summary: The Transport Fleet Administrator role involves managing driver files, coordinating vehicle allocations, and ensuring compliance with maintenance and telematics systems. The position requires a proactive individual with strong organizational skills to support the Statom Plant team. The role is based in Thurrock, relocating to Barking within the next year, and operates Monday to Friday. The successful candidate will contribute to the efficient operation of the fleet and driver management processes.
Key Responsibilities:
- Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software
- Monitor licence expiry dates and endorsements
- Coordinate driver onboarding process, training requirements, medical checks
- Vehicle handovers (issues/returns)
- Allocation of vehicles/assets to drivers and job sites using hire software
- Monitoring of vehicle defects submitted by drivers and taking appropriate action
- Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime
- Monitor service records and maintain maintenance logs to ensure compliance with legislation
- Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc.
- Generating reports as requested and required
- Uploading costs from invoices to FM system for accurate maintenance records
Key Skills:
- Previous experience with Fleet and vehicle operations/requirements
- Computer literate with knowledge of Microsoft Office products (word/excel etc.)
- Strong organisational and multitasking skills
- Ability to work independently and to demonstrate proactive problem-solving skills
- Excellent communication skills
- High attention to detail
- Ability to work effectively within a team, independently and under pressure
- Understanding of the construction industry
- Knowledge of Fleet Management and Hire Management systems (training will be given)
- Previous experience with telematics software
- Knowledge of FORS requirements
Salary (Rate): undetermined
City: Grays
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job Title Transport Fleet Administrator
Location Thurrock (relocating to Barking within the next 12 months)
Working Hours Monday to Friday 08:00 to 17:00
Holiday 22 days annual leave + Bank Holidays
About The Role
We are seeking a proactive and detail-oriented Transport Fleet Administrator to join the friendly Statom Plant team
Key Responsibilities
- Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software
- Monitor licence expiry dates and endorsements
- Coordinate driver onboarding process, training requirements, medical checks
- Vehicle handovers (issues/returns)
- Allocation of vehicles/assets to drivers and job sites using hire software
- Monitoring of vehicle defects submitted by drivers and taking appropriate action
- Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime
- Monitor service records and maintain maintenance logs to ensure compliance with legislation
- Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc.
- Generating reports as requested and required
- Uploading costs from invoices to FM system for accurate maintenance records
Essential Experience & skills required
- Previous experience with Fleet and vehicle operations/requirements
- Computer literate with knowledge of Microsoft Office products (word/excel etc.
- Strong organisational and multitasking skills
- Ability to work independently and to demonstrate proactive problem-solving skills
- Excellent communication skills
- High attention to detail
- Ability to work effectively within a team, independently and under pressure
Desired
- Understanding of the construction industry
- Knowledge of Fleet Management and Hire Management systems (training will be given)
- Previous experience with telematics software
- Knowledge of FORS requirements
Benefits
Employee Benefits
As part of your PAYE contract you will receive a comprehensive benefits package designed to support
- Death in Service Benefit – 3x annual salary payout to your beneficiaries
- Private Medical Insurance – Inclusive of pre-existing conditions (subject to provider terms)
- Benefit Portal Access – Discounts on a wide range of products and services
- Pension Scheme