Summary: The Team Assistant role within a renowned global financial company involves providing comprehensive support to managing directors and team members in the Engineering division. The position requires managing diaries, coordinating meetings, and handling travel arrangements, while also offering ongoing training and support. The ideal candidate should possess at least three years of experience in a professional environment and demonstrate strong organizational and communication skills. This role is based in London and emphasizes a proactive and independent work ethic.

Key Responsibilities:

• Diary and calendar management for Managing Directors
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing high volume of emails and relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and video conferences across multiple locations
• Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams with day-to-day issues, needs, and queries
• Providing phone/holiday coverage for colleagues
• Admin functions such as updating attendance and other team admin tasks

Key Skills:

• Excellent Microsoft 365 skills
• Proactive attitude towards managing diaries and logistics
• Dependability and high attention to detail
• Strong multitasking abilities
• Professional communication skills in person, on the phone, via Zoom, and by email
• Ability to work with people at all organizational levels
• Team player with the ability to work well under pressure
• Flexible and adaptable to support multiple teams
• Friendly, polite, and approachable with a “can do” attitude

Salary (Rate): £26 per hour

City: London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: Mid-Level

Industry: Finance