Team Administrator
Posted Today by Oxleas NHS Foundation Trust
Negotiable
Undetermined
Undetermined
London, England, United Kingdom
Summary: The role of Team Administrator involves providing comprehensive administrative support to the Greenwich District Nursing Team in Sidcup. The position requires excellent communication and organizational skills to manage various administrative tasks, including processing referrals, booking appointments, and maintaining office procedures. Candidates should be proficient in Microsoft Office and may benefit from experience with patient information systems. This is a busy and varied role that demands the ability to prioritize and respond to urgent requests effectively.
Key Responsibilities:
- Deliver an efficient, effective administrative and clerical service for the District Nursing Service.
- Open, sort, and distribute post and relevant correspondence.
- Process new referrals and record appropriate data using the Oxleas Rio system.
- Prepare client files, letters, and reports in line with local policies and procedures.
- Collate, photocopy, and distribute reports and information for GPs and other agencies.
- Book appointments, meetings, rooms, and interpreter services as required.
- Gather data and provide accurate information following departmental guidelines.
- Take minutes at team meetings and distribute information to team members.
Key Skills:
- Excellent verbal, listening, and written communication skills.
- Strong organizational skills and ability to prioritize work.
- Experience with Microsoft Office packages, including Excel.
- Familiarity with RIO or other patient information systems (desirable).
- Ability to respond to urgent referrals and manage conflicting deadlines.
Salary (Rate): undetermined
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
***Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post*** We are looking for an experienced administrator to join the Greenwich District Teams. This is a busy and varied role; you will be based within the Greenwich District Nursing Team in Sidcup, providing administration support to the clinicians. You should have excellent communication skills, verbal, listening and written, as you will be liaising with clients, carers, GPs and other professionals with regard to administrative duties. Excellent organisation skills and the ability to prioritise work are essential, as you will be setting up and maintaining office processes and procedures and managing conflicting deadlines. You must be able to respond to urgent referrals and messages and booking appointments. Experience of Microsoft Office packages, including Excel, is desirable. Experience of using RIO or other patient information systems would be an advantage, although full training will be given to the successful applicants. For further information, please contact Lorna Williams on 0208 319 7206
Delivering an efficient, effective, administrative and clerical service for the District Nursing Service
- To provide an administrative and clerical service to the District Nursing team, opening, sorting and distribution of post and any relevant correspondence
- Processing new referrals and information, recording appropriate data using Oxleas Rio system to its full functionality for the service
- To prepare information, for example, client files, letters, reports, in line with local policies and procedures
- To collate, photocopy and distribute reports and other relevant information for GPs, internal and external agencies
- To book appointments, meetings, rooms and interpreter services as required
- To gather data as requested, for example activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis.
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, childrens centres, schools and peoples homes. We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Marys Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people. Our Purpose Is To Improve Lives By Providing The Best Possible Care To Our Patients And Their Families. This Is Strengthened By Our New Values Were Kind Were Fair We Listen We Care
Delivering an efficient and effective, administrative and clerical service for the District Nursing Service.
- To process new referrals and information, recording appropriate data using Oxleas Rio system to its full functionality for the service
- To prepare information, for example, client files, letters, reports, in line with local policies and procedures
- To collate, photocopy and distribute reports and other relevant information for GPs, internal and external agencies
- To book appointments, meetings, rooms and interpreter services as required
- To collate agenda items, take minutes at team meetings and distribute information to team members as requested.