Team Administrator

Summary: The Team Administrator role involves providing comprehensive administrative support to management and teams in Aberdeen, initially on a 6-month contract with potential for permanence. Key duties include diary management, meeting coordination, and travel support for employees. The position requires proficiency in Microsoft applications and strong communication skills to engage with stakeholders effectively.

Key Responsibilities:

• Provide general administrative support to management and teams.
• Manage diaries for leaders and schedule meetings.
• Maintain departmental spreadsheets and databases, including SharePoint.
• Assist employees with travel arrangements and expense submissions.
• Book meeting rooms and arrange catering for meetings.
• Coordinate offsite meetings and team-building events.
• Order PPE for the team as requested.
• Update departmental distribution lists.
• Raise service orders and book taxis for external meetings.
• Arrange printing for work packs and presentation materials.
• Report invitations to external hospitality via the Gifts & Entertainment disclosure tool.
• Conduct weekly reviews of the travel agent spreadsheet for travel reports.

Key Skills:

• Experience providing administrative support to teams and senior management.
• Ability to handle multiple tasks in a fast-paced environment.
• High proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills.

Salary (Rate): undetermined

City: Aberdeen

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other