System Administrator

System Administrator

Posted 1 week ago by Nobia

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Negotiable
Undetermined
Hybrid
Darlington, England, United Kingdom
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Administrative Support Automation Data Management Management Management Systems Microsoft Excel Organisational Skills Scheduling Stakeholder Management

Summary: The System Administrator will manage and maintain the Totara Learning Management System (LMS) while providing administrative support to the Training & Development function. This role focuses on ensuring a smooth learning experience for colleagues and involves maintaining learner data, managing training assignments, and generating reports. The position is a fixed-term contract lasting 18 months. The role offers a hybrid working arrangement and opportunities for professional development.

Key Responsibilities:

  • Maintain accurate learner data, including headcount, job roles, and organisational structures within the LMS.
  • Enrol new starters in required learning programmes and assign mandatory training on time.
  • Configure and manage audiences for automated learning assignment.
  • Maintain and update organisation frameworks to reflect business changes, ensuring automation rules remain effective.
  • Create and schedule seminar events in the LMS.
  • Administer and update system roles to ensure correct access and enrolment for managers and employees.
  • Generate and share learning completion reports for teams and the wider business.
  • Build and publish learning sets using materials provided from Learning Facilitators.
  • Manage user profiles and access permissions.
  • Coordinate invites for learning activities delivered outside the LMS.
  • Track feedback for core learning programmes and follow up with participants as needed.
  • Ensure new starters are aligned to required communication platforms.
  • Liaise with payroll to support the onboarding of agency colleagues.

Key Skills:

  • Hands-on experience working with an LMS platform (Totara experience highly desirable).
  • Analytical mindset – inquisitive, logical, and process-driven.
  • Intermediate level proficiency in Excel (formulas, data management, reporting).
  • Strong organisational skills and excellent attention to detail.
  • Basic HTML knowledge (advantageous but not essential).
  • Ability to work independently and build strong working relationships across teams.
  • Clear and confident communication with stakeholders at all levels.

Salary (Rate): undetermined

City: Darlington

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

We’re on the lookout for a detail-oriented and proactive System Administrator to manage and maintain our Totara Learning Management System (LMS) and provide essential administrative support to our Training & Development (T&D) function. In this role, you’ll make sure every colleague enjoys a smooth, engaging learning experience — from day one onwards. This is a fixed term contract of 18 months. Closing Date: Tuesday 26th August

What’s in it for you?

  • Yearly salary of £25,000
  • Hybrid working (blend of home and office time)
  • Health & wellbeing support, including access to our employee assistance programme
  • Opportunities for professional development and system training
  • A collaborative, people-focused workplace where your ideas are valued

What You’ll Be Doing

  • Maintain accurate learner data, including headcount, job roles, and organisational structures within the LMS
  • Enrol new starters in required learning programmes and assign mandatory training on time
  • Configure and manage audiences for automated learning assignment
  • Maintain and update organisation frameworks to reflect business changes, ensuring automation rules remain effective.
  • Create and schedule seminar events in the LMS
  • Administer and update system roles to ensure correct access and enrolment for managers and employees
  • Generate and share learning completion reports for teams and the wider business
  • Build and publish learning sets using materials provided from Learning Facilitators
  • Manage user profiles and access permissions
  • Coordinate invites for learning activities delivered outside the LMS
  • Track feedback for core learning programmes and follow up with participants as needed
  • Ensure new starters are aligned to required communication platforms
  • Liaise with payroll to support the onboarding of agency colleagues

Who We’re Looking For

You’ll thrive in this role if you:

  • Have hands-on experience working with an LMS platform (Totara experience highly desirable)
  • Have an analytical mindset – inquisitive, logical, and process-driven
  • Are confident with Excel at an intermediate level (formulas, data management, reporting)
  • Bring strong organisational skills and excellent attention to detail
  • Have basic HTML knowledge (advantageous but not essential)
  • Can work independently and build strong working relationships across teams
  • Communicate clearly and confidently with stakeholders at all levels

Why join us?

We’re committed to creating a learning environment that helps people grow and succeed. In this role, you’ll be at the heart of that mission — ensuring our LMS runs seamlessly, our data stays accurate, and our colleagues have the tools they need to develop. If you’re ready to combine your technical skills with a passion for learning, we’d love to hear from you.

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