Supplier and Contract Administrator

NATS is the UK’s leading air navigation service provider, handling over 2.4 million flights each year. We provide air traffic control services from two control centres and at airports around the UK. We also provide a wide range of commercial products and solutions internationally. Our people are at the heart of our purpose to advance aviation and keep the skies safe.

Job Purpose/Overview

To provide support to members of the procurement team by providing supplier and contract administration.

Duties Include

• Renewing contracts that are approaching their expiration date for suppliers with whom we have an ongoing need.
• Onboarding of new suppliers by: Ensuring new suppliers to NATS complete the Supplier Assurance Questionnaire (JOSCAR) and provide information and documentation (e.g. insurance details) necessary to their registration.
• Reviewing supplier responses to the Supplier Assurance Questionnaire to ensure they meet NATS standards, following up where necessary and escalating to Category Managers when appropriate.
• Undertaking the Supplier Risk Assessment and Bribery Risk Assessment for suppliers.
• Registering new supplier details on NATS procurement systems.
• Reviewing suppliers’ details and risk assessments on an annual basis, following up where necessary and escalating to Category Managers when appropriate.
• Ensuring contract information is captured within the NATS procurement system.
• Managing the electronic signature process for contracts and other documents that need signing.
• Sourcing quotes from suppliers against stakeholder’s requirements.
• Undertaking periodic and ad-hoc reporting and spend analysis.
• Contract filing and general administration.
• Completing work within NATS Supply Chain process and policies.

Essential Skills and Experience:

• 5 GSCEs or equivalent
• Experience of working both as a team member and independently.
• Previous experience dealing with multiple requests from customers, some of which may be time critical.
• Experience of working in a volume environment with effective workload prioritisation to meet challenging deadlines to a high standard.
• Existing knowledge of NATS business systems, including Ariba eProcurement, is desirable.
• Good experience of Microsoft Word and PowerPoint.
• Intermediate experience of Microsoft Excel (should be able to join data from different sources together and be familiar with pivot tables).
• Use of internet/intranet based tools and, ideally SAP.
• The ability to assimilate and disseminate information promptly, passing on relevant information as appropriate.
• Excellent time management, attention to detail, planning and organisational skills with a demonstrable ability to produce clear, concise and accurate information and reports.
• A high standard of written and verbal communication skills and able to interact effectively with staff at all levels and suppliers.
• Strong interpersonal skills with a customer-focussed approach and a can-do attitude.
• Attention to detail and accuracy being paramount, together with the confidence to recognising errors and report them for timely resolution.

Additional vacancy information:

We are proud to offer a fantastic total reward package to help you thrive both personally and professionally - for more information on what NATS can offer you please visit - Why NATS? We have adopted agile working to provide greater flexibility and increased choice over working arrangements, with the opportunity for this role to work in our modern office facilities as well as remotely. We also welcome discussions on flexible and part-time working arrangements. Find out more here.

If you share our passion to advance aviation and keep the skies safe – we would like to hear from you whatever your age, sex, race, faith, sexual orientation, gender identity, gender expression, visible or invisible disability. Individuals that bring different perspectives, skills, life experiences and backgrounds help us be at the forefront of our industry.