South-West Division Administrator, GORDON YATES
Posted Today by Guardian Jobs
£17 Per hour
Undetermined
Hybrid
Weston-Super-Mare, England, United Kingdom
Summary: The South-West Division Administrator role involves providing comprehensive administrative support to the South West Division Manager and Deputy Head of International, Devolved Nations and Divisions within a non-profit healthcare organization. The position requires facilitating events, managing divisional finances, and supporting various committees and projects. The role is temporary for three months and offers a hybrid working arrangement based in Weston Super Mare.
Key Responsibilities:
- Provide general administrative support to the South West Division Manager and Deputy Head.
- Support the South West Division Executive Committee and facilitate the Choose Psychiatry project.
- Assist in organizing South West Division events and manage related administrative tasks.
- Maintain and administer divisional finances, including processing payments and invoices.
- Support recruitment processes for Regional Advisors and Specialty Representatives.
- Organize conferences, courses, and workshops, including travel arrangements.
- Enact communications and marketing plans for divisional events.
- Respond to queries and update records as the first point of contact.
- Prepare and circulate promotional materials.
Key Skills:
- Experience in an administrative or secretarial role.
- Excellent interpersonal and communication skills.
- Relevant financial administration experience.
- Strong written skills with the ability to draft correspondence.
- Experience in organizing training courses and conferences.
- Knowledge of the NHS and mental health issues is beneficial.
Salary (Rate): £17.49 hourly
City: Weston-Super-Mare
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
South-West Division Administrator
We are currently recruiting for an South-West Division Administrator to start immediately on temp basis for 3 months Paying £16.10-17.49 an hour- £25,590-£27,793 Hybrid - Based in Weston Super Mare - BS24 8EEE
WHO WILL YOU BE WORKING FOR?
Our client is an established non-profit membership Healthcare organisation.
WHAT WILL YOU BE DOING?
- To provide general administrative support to the South West Division Manager and the Deputy Head of International, Devolved Nations and Divisions.
- To support the South West Division Executive Committee as required.
- To facilitate the delivery of the Choose Psychiatry project for the Division.
- To assist with the organisation of South West Division events and provide support in all aspects of the work relating to events.
- Support the South West Division Manager, Executive Committee, sub-committees, working groups and projects, including organisation of meetings, preparation and distribution of minutes, agendas, follow up action, correspondence, administering member surveys and collation of evaluation reports.
- Support the Deputy Head of International, Devolved Nations and Divisions with administrative tasks related to England-wide activities and initiatives.
- Maintain and administer divisional finances.
- Process, record and track payments and invoices, and carry out monthly reconciliation.
- Provide administrative support for the recruitment of Regional Advisors, Regional Specialty Representatives and Deputies in the Divisions.
- Assist with organising all conferences, courses and workshops for the Division, including online booking on the website and organising travel and accommodation.
- Undertake administrative processes for events as instructed by the Division Manager and provide administrative support to event clinical organisers.
- Enact communications and marketing plans in support of divisional events and activities. This may include internal/external communications, liaising with course organisers, speakers, delegates, and exhibitors, responding to email and telephone queries as first point of contact and updating records.
- Preparing and circulating promotional material.
About You
- Good experience of working in an administrative/secretarial post or equivalent
- Excellent interpersonal and communication skills
- Relevant financial administration experience
- Excellent written skills, including proven ability to draft correspondence
- Experience of administering and organising training courses and conferences
- Knowledge of the NHS and an understanding of mental health issues id helpful.
HOW DO I APPLY?
To apply for this role, please click on the ‘Apply’ button below.