Site Administrator

The Opportunity Make sure to apply with all the requested information, as laid out in the job overview below. We are recruiting for an experienced and highly organised Office Administrator / Receptionist to join a busy regional office within a well-established construction business. This is a pivotal role acting as the central point of contact for the office, ensuring the smooth day-to-day running of administrative, front-of-house, and operational functions. You will play a key part in supporting both office and site-based teams, maintaining a professional and efficient working environment at all times.

The Role This is a varied and hands-on position requiring a proactive individual who can take full ownership of office administration, manage multiple priorities, and operate with a high level of autonomy. You will be responsible for everything from front-of-house duties and document control through to facilities coordination and supporting project teams.

Key Responsibilities

• Front of House & Office Coordination
• Act as the first point of contact for visitors, staff, and external stakeholders
• Manage calls, enquiries, and correspondence
• Coordinate meeting rooms, bookings, and hospitality
• Maintain a professional and organised office environment
• Manage deliveries, post, and couriers
• Office Administration & Operations
• Oversee day-to-day office administration and organisation
• Manage diaries, meeting schedules, and internal coordination
• Order office supplies and manage consumables
• Support onboarding of new staff and office setup
• Maintain internal systems, trackers, and records
• Handle general admin tasks including document preparation and reporting
• Document Control & Filing
• Maintain structured digital and physical filing systems
• Ensure accurate record-keeping and document management
• Archive and retrieve documentation efficiently
• Support scanning, cloud storage, and document tracking processes
• Ensure compliance with data protection and document control procedures
• Health, Safety & Compliance
• Support office health & safety processes and documentation
• Maintain H&S records, notice boards, and compliance documentation
• Assist with audits and ensure documentation is up to date
• Coordinate fire safety procedures, drills, and compliance checks
• Facilities & Office Management
• Manage office maintenance schedules and contractor coordination
• Obtain quotes and arrange repairs where required
• Oversee cleaning, utilities, and general office services
• Maintain budgets, petty cash, and office cost tracking
• Ensure IT and office equipment is set up and functioning
• Project & Business Support
• Assist with project documentation including warranties and appointments
• Support timesheets, expenses, and reporting processes
• Coordinate training schedules and internal communications
• Assist with newsletters, xlqdzyr reports, and internal updates
• Maintain project and contractor records

Requirements

• Strong experience in administration / office management (construction experience beneficial)
• Excellent organisational and multitasking skills
• Confident working independently and taking ownership of responsibilities
• Strong communication and interpersonal skills
• High attention to detail and accuracy
• IT Skills Microsoft Office (Word, Excel, Outlook, PowerPoint)

Key Attributes

• Proactive and self-motivated
• Professional and approachable
• Strong time management and prioritisation skills
• Able to work in a fast-paced environment
• Solutions-focused with a “can-do” attitude

What’s on Offer

• Permanent role within a stable and growing construction business
• Varied and engaging position with real responsibility
• Supportive team environment
• Long-term career stability and development