Site Administrator - Fixed Term (M/F/D)*

Site Administrator - Fixed Term (M/F/D)*

Posted 1 week ago by TGW France

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Negotiable
Undetermined
Undetermined
Northamptonshire, England, United Kingdom
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Administrative Support Data Management Filing Management Microsoft 365 Microsoft Excel Microsoft Office Microsoft Project Microsoft Word Project Documentation Report Writing

Summary: The role of Site Administrator involves providing comprehensive administrative support on a busy construction site in Kettering. Responsibilities include managing project documentation, assisting with site inductions, and supporting the preparation of reports and communications. The position is a 12-month fixed-term contract with potential for permanent employment, and training will be provided. Candidates should possess strong organizational skills and experience in administration, with familiarity in Microsoft Office applications being essential.

Key Responsibilities:

  • Maintain project document libraries and ensure they are up to date and easily accessible
  • Assist with the creation of project documentation
  • Support preparation of project documentation, including headcount, safety data, and induction records
  • Generate reports with data and information gathered from internal and external stakeholders
  • Provide information to the Global Mobility team to support applications for visas and work permits
  • Provide meeting support and administration services, including issuing meeting notes
  • Raise purchase order requests
  • Distribute project-related communications and information via email and other written media
  • Print, organize, and file documentation
  • Create and file site inductions paperwork into the online system
  • Data entry into online systems
  • Record time for the team, including expenses, calendars, holidays, absence, job sheets, and time sheets
  • Meet and greet internal and external project stakeholders
  • Prepare lunch and refreshments for the site management team
  • Assist with ensuring the people and the project align with TGW culture and values
  • Perform any other administration duties as required

Key Skills:

  • Strong experience of providing administration support
  • Intermediate level of Microsoft Word, Excel, Outlook & PowerPoint
  • English language written and spoken at business level
  • Excellent attention to detail
  • Strong organizational skills
  • Able to manage time effectively and prioritize work
  • Previous experience in an engineering or site-based environment (desirable)
  • Use of Microsoft Project (desirable)

Salary (Rate): undetermined

City: Kettering

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Are you an experienced Administrator looking for your next challenge? Local to Kettering but not finding work that lines up with your experience? We need someone who can handle spinning many plates whilst being on a very busy construction site. From data management to site inductions, you'll be the go to for information and visitors to the site. Handling presentation prep, report writing and if you have experience in MS Project that would be great but not a necessity.Don't worry, you'll receive full training for the role which will include a short visit to one of our similar projects in France. The role is a 12 month fixed term contract with the potential to become permanent in the future.

What you'll be handling:

  • Maintain Project documents libraries and ensuring they are up to date and easily accessible
  • Assist with the creation of project documentation
  • Support preparation of project documentation, including: Headcount, Safety data, Induction records
  • Generation of reports with data and information gathered from internal and external stakeholders
  • Provide information to the Global Mobility team to support applications for visas and work permits
  • Provide meeting support and administration services, including issuing meeting notes
  • Raise purchase order requests
  • Distribute of project related communications and information via email and other written media
  • Printing, organizing and filing documentation
  • Creation and filing of site inductions paperwork and into online system
  • Data entry into online systems
  • Time recording for the team. Accurately recording expenses, calendars, holidays, absence, job sheets, time sheets and time recording of hours.
  • “Meet and greet” of internal and external project stakeholders
  • Prepare lunch and refreshments for the site management team
  • Assist with ensuring the people and the project is running in line with the TGW culture and values
  • Any other administration duties as required.

What you'll need:

Essential

  • Strong experience of providing administration support
  • Intermediate level of all Microsoft Word, Excel, Outlook & PowerPoint
  • English language written and spoken at business level
  • Excellent attention to detail.
  • Strong organisational skills
  • Able to manage time effectively and prioritise work

Desirable

  • Previous experience of working with an engineering or site based environment desirable
  • Use of Microsoft Project

*TGW is an employer that promotes equal opportunities. We invite everybody interested in this job to apply.

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