Site Administrator & Document Controller

Location: Grimsby, UK

Contract: 12 Months

Hours: 37 Hours per Week

Sector: Offshore Wind

Key Responsibilities Site Administration (75%)

• Provide general administrative and secretarial support to the site team
• Arrange travel, accommodation, meeting rooms and team events
• Welcome visitors and manage incoming calls and enquiries
• Coordinate communication across internal departments and stakeholders
• Handle incoming and outgoing correspondence
• Maintain office filing systems and records
• Raise and track purchase orders and support team requisitioning activities
• Coordinate meetings, prepare agendas and record meeting minutes
• Organise team workshops, conferences and events
• Support training coordination activities for approximately 48 personnel
• Undertake additional ad hoc administrative duties as required

Document Control (25%)

• Support the document management function within the Operations & Maintenance team
• Assist managers and project teams with document workflow processes and requirements
• Ensure accurate traceability and control of project documentation throughout the document lifecycle
• Maintain compliance with established document control procedures and standards
• Ensure documentation is accurately stored, maintained and easily retrievable
• Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements
• Perform document management verification activities with contractors and suppliers
• Provide support, guidance and training to project personnel on document management systems and processes
• Support project close-out documentation activities and reporting requirements

Requirements

• Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role
• Experience supporting large, multidisciplinary engineering, construction, infrastructure or energy projects
• Strong understanding of document management processes, procedures and best practice
• Experience using Electronic Document Management Systems (EDMS)
• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint
• Excellent organisational skills and attention to detail
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced project environment
• A proactive, service-focused and team-oriented approach
• Experience working within engineering, construction, renewables, offshore wind or similar sectors would be advantageous
• Knowledge of engineering and construction document lifecycles and workflows is highly desirable

What's on Offer

• 12-month contract with a leading offshore wind developer
• Opportunity to support a major renewable energy project
• Dynamic and collaborative working environment
• Grimsby-based role supporting a key Operations & Maintenance facility