Senior Personnel Logistics Coordinator

Orion Group is seeking an experienced Senior Personnel Coordinator to join our clients team on a temp-perm basis in Aberdeenshire.

The successful applicant will play a key role in the successful mobilisation and deployment of personnel to projects around the world.

This is a varied and rewarding role coordinating international travel, personnel logistics, project support and workforce planning for major energy and infrastructure projects.

Key Responsibilities

• Coordinate the mobilisation and demobilisation of personnel to projects worldwide
• Arrange and manage international travel, accommodation, visas and work permits
• Work closely with project teams to support personnel scheduling and workforce planning
• Track personnel movements, availability and project assignments
• Support payroll, timesheet, expenses and cost-tracking activities
• Maintain accurate personnel records, certifications and compliance documentation
• Coordinate PPE requirements and equipment for field personnel
• Provide support with recruitment and onboarding activities when required
• Attend project and operational meetings, contributing to effective planning and continuous improvement
• Participate in an out-of-hours on-call rota to support operational requirements

Key Desirables:

• Experience in personnel logistics on a supervisory level, workforce coordination, travel management or a similar operational support role
• Experience within the energy, engineering, construction, offshore or wider project-based sectors is advantageous
• Excellent organisational and planning skills
• Strong written and verbal communication skills
• Confidence working with internal teams, personnel and external suppliers
• The ability to remain calm under pressure and manage changing priorities
• A proactive, practical and solutions-focused approach
• Strong administration, IT and systems skills
• A positive attitude and willingness to support the wider business

Key Skills:

• HNC or equivalent qualification desirable
• Strong administration and coordination experience
• Exceptional attention to detail
• A professional approach and the ability to handle confidential information appropriately
• Flexibility and willingness to support operational requirements

Contract position