Senior Executive Assistant, Investment Banking (12-month FTC)

Job description:

Job Title: Senior Executive Assistant (12-month FTC)

Corporate Title: Assistant

Department: Investment Banking

Location: London

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department overview:

Nomura's Investment Banking division provides array of advisory and capital-raising solutions to corporations, financial institutions, governments and public-sector organizations around the world. Our global teams act as geographic, product and industry specialists, with a focus on domestic, regional and cross-border collaboration in M&A, DCM, acquisition finance and solutions businesses. Our global sector teams include Energy Infrastructure and Industrials, Consumer & Retail, FIG, Healthcare, Business Services, Media and Technology, and Financial Sponsors.

Role description:

This is a Senior Executive Assistant role for the Investment banking division. Given the nature of the role, the person needs to think quickly to prioritise on urgent tasks and display good time management. The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role.

Role responsibilities overview:

• Provide day-to-day administrative and logistical support to IB Executive committee member
• Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
• Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
• Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
• Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
• Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
• Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
• Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
• Provide general office support by covering other assistant’s bankers during absences
• Telephone duties including comprehensive messages and screening calls
• To act as a first point of contact for senior leaders, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace

Skills and experience required:

• Proven experience in supporting c-suite level or executive level seniority
• Relevant experience within Investment Banking front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills
• Excellent administration, organisational and prioritisation skills
• Ability to multi-task effectively and to work on own initiative
• Effective team player with well-developed interpersonal skills
• Good awareness of confidentiality
• Organised and detail-oriented
• Proficiency in Microsoft Office products
• Ability to interact confidently at all levels