Senior Administrator

Summary: The Senior Administrator role involves providing comprehensive administrative support to the President & Provost team, including coordination of meetings, travel arrangements, and diary management. The position also entails supporting recruitment activities and ensuring a professional front-of-house service. Additionally, the role includes administrative tasks for institutional projects and the management of a dedicated digital space for team collaboration.

Key Responsibilities:

• Day-to-day coordination and administrative support to the President & Provost team: this includes liaison with internal stakeholders, coordination of briefings, meeting logistics and travel arrangements, calendar management, analysis and reporting, drafting correspondence.
• Support for diary management and forward planning activity in close liaison with the Head of External Engagement & Operations, and the virtual Diary Secretary.
• Support for the coordination of and logistics for recruitment activity, leadership away days and other team activities and events.
• Support for professional 'front of house' service for the Office: this includes working with the Team Coordinator and the permanent Senior Administrator to ensure that there is cover for the front of house operations and reception area, meeting and greeting guests, arranging refreshments and making guests feel welcome on arrival.
• Administrative support for several institutional projects: this may include desk-based research and analysis, meeting organisation, minute taking, report writing, and actions follow up.
• Providing cover for colleagues in the executive support functions of the team.
• Opportunity to take ownership of and/or serve as the primary administrator for the dedicated P&P digital space (SharePoint, Website etc), ensuring it is optimised for efficient cross-team collaboration, including content updates; access permission levels; sites' overall functionality; drive user engagement; ongoing support to enhance teamwork, knowledge sharing, and operational efficiency across teams.

Key Skills:

• Strong administrative and organizational skills.
• Experience in diary management and logistical coordination.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with various stakeholders.
• Proficiency in digital collaboration tools (e.g., SharePoint).
• Experience in supporting recruitment and team events.
• Research and analytical skills.

Salary (Rate): £24.31 per hour

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Key responsibilities will include

• Day-to-day coordination and administrative support to the President & Provost team: this includes liaison with internal stakeholders, coordination of briefings, meeting logistics and travel arrangements, calendar management, analysis and reporting, drafting correspondence.

• Support for diary management and forward planning activity in close liaison with the Head of External Engagement & Operations, and the virtual Diary Secretary.

• Support for the coordination of and logistics for recruitment activity, leadership away days and other team activities and events.

• Support for professional 'front of house' service for the Office: this includes working with the Team Coordinator and the permanent Senior Administrator to ensure that there is cover for the front of house operations and reception area, meeting and greeting guests, arranging refreshments and making guests feel welcome on arrival.
• Administrative support for several institutional projects: this may include desk-based research and analysis, meeting organisation, minute taking, report writing, and actions follow up.
• Providing cover for colleagues in the executive support functions of the team
• Opportunity to take ownership of and/or serve as the primary administrator for the dedicated P&P digital space (SharePoint, Website etc), ensuring it is optimised for efficient cross-team collaboration, including content updates; access permission levels; sites' overall functionality; drive user engagement; ongoing support to enhance teamwork, knowledge sharing, and operational efficiency across teams.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.