Senior Administrative Coordinator

Main tasks and responsibilities

• Work on Board Material:
• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner
• Prepare Presentations:
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Arrange Conference Gatherings:
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• High Level of Confidentiality:
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• General Administration:
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms

Qualifications

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors
• Able to prioritize work and deliver within short time limits
• Flexibility and working capacity