School Office Administrator
Posted 1 day ago by Oasis Community Learning
£30,288 Per year
Undetermined
Undetermined
Havering, England, United Kingdom
Summary: The Office Administrator role at Oasis Academy Pinewood is a maternity cover position focused on managing administrative tasks and providing a welcoming environment for students, families, and visitors. The role requires a professional and personable individual who can efficiently handle various responsibilities while supporting the academy's operations. The position offers opportunities for professional development and emphasizes a supportive work culture. The contract is fixed-term, starting on 23rd February 2026, with applications closing on 26th January 2026.
Key Responsibilities:
- Managing a variety of administrative tasks, including handling calls and emails, and maintaining accurate student records and admissions processes.
- Welcoming visitors and supporting parents and carers to ensure a warm, professional atmosphere.
- Overseeing attendance processes, preparing letters and reports, and assisting with financial tasks like dinner payments.
- Ensuring accurate data transfers are completed.
Key Skills:
- Professional and personable demeanor, with strong communication skills.
- Highly organized and efficient in managing administrative tasks.
- Proactive and solution-oriented, able to take initiative and solve problems.
- Ability to prioritize effectively and meet deadlines.
Salary (Rate): £30,288 yearly
City: Havering
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Role: Office Administrator (maternity cover)
Location: Oasis Academy Pinewood
Salary: Scale 3 (5-7) Outer London (£29,436 - £30,288 FTE / £20,836 - £21,439 actual)
Local Government Pension Scheme
Hours: 31.25 per week
Contract: Fixed term – maternity cover
Start date: 23rd February 2026
Applications close: Monday 26th January 2026 at 10am
Interviews scheduled: week commencing 26th January 2026
What makes us special?
- Community at the heart: we’re proud to be a small, welcoming academy that knows every child and family personally. You’ll play a key part in creating a positive experience for parents and visitors, supporting events that bring everyone together.
- Support and development: As part of Oasis Community Learning, we offer excellent professional development opportunities, including training and mentoring. You’ll join a team that supports each other through challenges and celebrates success together.
- Beautiful, child-centred environment: our academy has been thoughtfully redesigned to create a calm, inspiring space for children, and for staff. You’ll work in a setting surrounded by greenery, there for you to utilise to support your wellbeing
Our Offer To You
- A warm, relational culture: you’ll be part of a close-knit team that values strong relationships, not just among staff, but with children and families. Our office is the hub of this family feel, where your role helps keep everything running smoothly for the benefit of our community.
- Work-life balance: happy staff and students are our priority – we have with clear systems and support to help you manage your workload effectively and maintain a healthy balance.
- Benefits tailored to your needs: enjoy an extensive benefits platform and blue light discounts, with opportunities to save on gyms, shopping, holidays, dental cover and more.
We’re Looking For Someone Who
- Is Professional and personable: as the face of the school, you’ll greet all children, families and visitors with a welcoming presence, communicating clearly and courteously. You’ll know how to be firm but fair when needed.
- Is Highly organised and efficient: you’ll be able to manage a wide range of administrative tasks, prioritise effectively, and meet deadlines to keep the academy running smoothly.
- Is Proactive and solution-oriented: able to take initiative, solve problems calmly, and support the team in creating a smooth and positive experience for everyone.
Your day to day will look like…
- Keeping things running smoothly: managing a variety of administrative tasks, from handling calls and emails to maintaining accurate student records and admissions processes.
- Being the first point of contact: welcoming visitors, supporting parents and carers, and ensuring everyone experiences the warm, professional feel of Oasis Academy Pinewood.
- Supporting key operations: overseeing attendance processes, preparing letters and reports, assisting with financial tasks like dinner payments, and ensuring data transfers are completed accurately.
Application process
If you’re interested and would like to know more, we encourage academy visits. Start your application to find out how to arrange this. Or, if you can’t wait to apply and start the conversation at an interview – please click ‘fast apply’ to complete the application form and tell us all about you, your experience, and how your ambition to see every student succeed matches ours.
Closing date: Monday 26th January 2026 at 10am
Interviews: week commencing 26th January 2026
If you intend to apply, we recommend you submit your application as soon as possible. We will be reviewing applications as they are submitted and holding interviews in line with this. This could result in the advert closing before the advertised date.
Attachments
- Support Staff Recruitment Brochure
- Job Description Office Administrator - Job Description
- Office Administrator (maternity cover) - advert
Safeguarding Statement
Oasis Academy Pinewood is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.