Sample Coordinator
Posted 1 week ago by BoF Careers
Negotiable
Undetermined
Undetermined
London, England, United Kingdom
Summary: The Sample Coordinator & Styling Assistant role in Clerkenwell, London, is designed for individuals with strong organizational skills and a keen interest in contemporary luxury fashion. The position involves overseeing the logistics of product samples across various channels while supporting creative styling for e-commerce and campaign shoots. Candidates will collaborate with internal teams and external partners to ensure timely and professional handling of samples. This role offers exposure to high-level clients and opportunities for career development within a growing brand.
Key Responsibilities:
- Oversee all sample logistics, including press loans, returns, shoot movements, and event allocations.
- Maintain and update tracking systems to ensure samples are accurately monitored and always presentation-ready.
- Coordinate with internal teams, couriers, and PR contacts to ensure timely and professional handling of all product movements.
- Manage sample send-outs for preshoots and editorial needs for global retail partners.
- Ensure all client-facing packages are carefully curated, packed, and shipped according to brand standards and tight timelines.
- Provide on-set support across e-commerce and look book shoots.
- Assist with prep, fittings, styling order, and model dressing.
- Ensure all styling tools, props, and kits are organized and ready on set.
- Collaborate closely with photographers, art directors, and stylists to ensure visual consistency and excellence.
Key Skills:
- 1–2 years of experience in sample coordination, fashion styling, or similar role in a fashion, retail, or PR environment.
- Exceptional organizational skills with an ability to multitask and prioritize under pressure.
- Proficiency in Google Sheets, Excel, and basic sample tracking systems.
- Strong communication skills and a collaborative, solution-oriented mindset.
- A passion for fashion, detail, and visual presentation.
- Previous experience supporting on set is an advantage.
Salary (Rate): undetermined
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Sample Coordinator & Styling Assistant
Clerkenwell, London | Full-Time | June/July 2025
We are looking for a Sample Coordinator to join our growing team. This position is perfect for candidates with excellent organisational skills and a strong interest in working in contemporary luxury fashion. You will play a key role in ensuring the smooth movement of product samples across press, sales, and creative channels, while supporting the creative styling direction across e-commerce and campaign shoots.
Key Responsibilities
- Sample Coordination & Product Movement
- Oversee all sample logistics, including press loans, returns, shoot movements, and event allocations.
- Maintain and update tracking systems to ensure samples are accurately monitored and always presentation-ready.
- Coordinate with internal teams, couriers, and PR contacts to ensure timely and professional handling of all product movements.
- Sales Send-Outs
- Manage sample send-outs for preshoots and editorial needs for global retail partners including Net-A-Porter, Harrods, Luisaviaroma, Saks, MyTheresa, Bloomingdale’s, and others.
- Ensure all client-facing packages are carefully curated, packed, and shipped according to brand standards and tight timelines.
- Styling & Creative Assistance
- On set support across e-commerce and look book shoots.
- Assist with prep, fittings, styling order and model dressing.
- Ensure all styling tools, props, and kits are organised and ready on set.
- Collaborate closely with photographers, art directors, and stylists to ensure visual consistency and excellence.
What We’re Looking For
- 1–2 years of experience in sample coordination, fashion styling, or similar role in a fashion, retail, or PR environment.
- Exceptional organisational skills with an ability to multitask and prioritise under pressure.
- Proficiency in Google Sheets, Excel, and basic sample tracking systems.
- Strong communication skills and a collaborative, solution-oriented mindset.
- A passion for fashion, detail, and visual presentation.
- Previous experience supporting on set is an advantage.
What We Offer
- Exposure and opportunity to work with high-level clients and industry-leading creatives.
- A collaborative, fast-paced working environment where initiative is valued.
- Hands-on experience across logistics, styling, and creative production.
- Opportunities for career development within a fast growing brand.
- Staff discount and health insurance available
To Apply: Please submit your CV and a short cover note detailing your relevant experience and availability.