Sales Team Administrator

Sales Team Administrator

Posted 3 days ago by Ballymore

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Negotiable
Undetermined
Undetermined
London, England, United Kingdom
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Administrative Skills Administrative Support Bank Reconciliations Budgeting Cash Flow Management Cash Flows Conditional Formatting Filing Joint Ventures Management Microsoft SharePoint Reconciliation Superuser Taking Meeting Minutes

Summary: The Sales Team Administrator role at Canary Wharf is a fixed-term position until February 2027, focused on providing comprehensive administrative support to senior management within the Sales & Marketing department. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional attention to detail and a proactive approach to tasks. Key responsibilities include managing diaries, preparing reports, and assisting with financial administration. This position requires strong communication skills and the ability to handle multiple priorities effectively.

Key Responsibilities:

  • Pro-actively manage diaries for the Managing Director and Sales Director.
  • Manage expense claims and maintain accurate financial records.
  • Deliver ad hoc administrative support to the senior management team.
  • Assist in compiling and formatting presentations.
  • Provide general office support, including photocopying, printing, and binding.
  • Schedule meetings, prepare agendas, and take minutes.
  • Provide launch set-up and event assistance.
  • Maintain filing systems via SharePoint.
  • Order and manage stock and stationery for marketing suites.
  • Complete and circulate various reports monthly, including sales targets and budget reporting.
  • Act as department superuser for IFS, preparing and processing RTS forms and managing departmental budgets.

Key Skills:

  • Excellent communication skills (both verbal/written).
  • Experience in preparing and editing presentations.
  • Experience in reviewing budgets and identifying variances.
  • Excellent organisational and administrative skills.
  • Strong attention to detail and adaptability.
  • Ability to draft clear letters and reports.
  • Experience with SharePoint and IFS (preferable).
  • Strong understanding of financial administration.
  • Knowledge of office and administrative procedures.
  • Experience in producing effective minutes and agendas.

Salary (Rate): undetermined

City: London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Job Description Sales Team Administrator - Canary Wharf

Contract: Fixed term contract until February 2027

Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday

A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It’s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail.

Personal Assistance

  • Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time.
  • Manage expense claims and maintain accurate financial records
  • Deliver ad hoc administrative support to the senior management team, ensuring deadlines are met and priorities managed effectively.

Administration

  • Assist in compiling and formatting presentations.
  • Provide general office support, including photocopying, printing, and binding.
  • Schedule meetings by informing attendees, preparing agendas, and taking minutes.
  • Provide launch set-up and event assistance, ensuring all materials and site requirements are met.
  • Maintain filing systems via SharePoint
  • Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels.

Reporting

  • Complete and circulate a number of different reports each month including:
  • Maintain and track sales targets across projects.
  • Complete and submit JV reporting on a regular basis.
  • Produce weekly Sales & Marketing Committee presentations.
  • Assist with cashflow management and reporting.
  • Support budget reporting and financial updates.
  • Senior Management Board reports.
  • Maintain and update the events calendar.
  • Yearly Sales Round-Up presentation.

Finance / IFS Acting As Department Superuser For IFS, This Includes

  • Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed.
  • Raise and receipt purchase orders in line with company procedures.
  • Manage departmental budgets, including reconciliation and regular monitoring.
  • Update all project invoice logs and drawdown trackers.

Required Skills & Experience

  • Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels.
  • Experience in the preparation and editing of presentations and associated documents.
  • Experience of reviewing budgets and identifying variances.
  • Excellent organisational and administrative skills.
  • Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
  • Ability to draft clear and focused letters and reports.
  • Experience of SharePoint and IFS (Preferable)
  • Strong understanding of financial administration
  • Knowledge of office and administrative procedures and processes.
  • Experience of producing effective minutes and agendas.

We operate as an equal opportunities employer.

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