SharePoint Online Architect/ECM Strategist

Role: SharePoint Online Architect/ECM Strategist

Location: Remote

Duration: 6+ months

Job Description

We are looking for an experienced SharePoint Online Architect/ECM Strategist to assess an enterprise Microsoft 365 environment and define a scalable strategy for SharePoint governance, information architecture, content management, security, lifecycle management, and records retention.

This is primarily a strategy, architecture, and governance role, rather than a SharePoint administration/support position.

Key Responsibilities

• Assess existing SharePoint Team sites, content structures, ownership, permissions, usage, and governance risks.
• Define enterprise SharePoint governance standards covering site creation, naming, ownership, access, lifecycle, archival, and decommissioning.
• Design target SharePoint architecture using Hub Sites, Team Sites, Communication Sites, templates, and provisioning standards.
• Develop Information Architecture covering taxonomy, metadata, Managed Term Store, content types, navigation, and search.
• Define ECM strategy for content classification, versioning, retention, records management, archiving, and disposition.
• Establish security and permission models using Microsoft Entra ID, least-privilege principles, sensitivity labels, and data protection.
• Define integration patterns across SharePoint Online, Microsoft Teams, OneDrive, Microsoft Purview, and Power Platform.
• Develop an IT4IT-aligned operating model, governance framework, service value streams, KPIs, and capability roadmap.
• Create architecture standards, governance policies, reference architectures, implementation roadmaps, and site-owner playbooks.
• Lead workshops and collaborate with business, IT, security, compliance, records management, and content-owner stakeholders.

Required Skills

• Strong hands-on SharePoint Online and Microsoft 365 architecture experience.
• Proven experience implementing SharePoint governance across large enterprise environments and multiple business units.
• Strong ECM / Enterprise Content Management strategy and operating model experience.
• Expertise in Information Architecture, including taxonomy, metadata, Managed Term Store, content types, site columns, navigation, and search.
• Experience with Hub Sites, Team Sites, Communication Sites, templates, and governed provisioning.
• Knowledge of Microsoft Teams, OneDrive, Microsoft Purview, Power Platform, and Microsoft Entra ID.
• Experience with content lifecycle, retention, records management, archiving, and disposition.
• Ability to develop IT4IT strategy, governance models, service value streams, KPIs, and capability roadmaps.
• Strong architecture documentation, stakeholder management, workshop facilitation, and executive communication skills.

Preferred

• 10+ years in SharePoint, ECM, Microsoft 365 architecture, content services, or related enterprise content roles.
• Experience leading SharePoint governance or modernization programs across multiple business units.
• Knowledge of Microsoft 365 compliance, information protection, retention, and DLP.
• Experience with legacy content migration and content-mapping strategies.
• Familiarity with IT4IT, ITIL, COBIT, TOGAF, or similar frameworks.
• Microsoft 365, SharePoint, Azure, Information Governance, or Enterprise Architecture certifications are a plus.

Key Deliverables

• Current-state SharePoint assessment and governance risk analysis.
• Target SharePoint architecture and standards.
• Enterprise SharePoint governance framework.
• ECM and Information Architecture strategy.
• IT4IT-aligned service operating model and roadmap.
• Implementation and remediation roadmap.
• Practical governance playbook for site/content owners and support teams.