Recruitment Pipeline Controller

Job Title: Recruitment Pipeline Controller (Contract, Part-Time)

Location: Remote (UK-based)

Contract: 4–6 weeks initial (with potential extension)

Working Pattern: 2–3 core working days per week, plus a short daily check-in (30–60 minutes) to maintain pipeline flow

Day Rate: £200–£275/day + performance-based incentive

Overview

We are seeking a hands-on Recruitment Pipeline Controller to bring control, pace, and accountability to a high-volume recruitment pipeline within our ATS (Teamtailor). This role is focused on ensuring candidates are reviewed, progressed, or rejected quickly and accurately. It is not a traditional recruiter role and does not involve interviewing or hiring decisions. You will play a key role in maintaining momentum across the pipeline and preventing delays or backlog.

Key Responsibilities

• Pipeline Management
• Review and clear incoming applications promptly
• Identify and fast-track strong candidates into the process
• Ensure unsuitable candidates are rejected without delay
• Maintain accurate and up-to-date pipeline stages at all times
• Candidate Progression
• Monitor candidates in “Interview Offered” and ensure they progress
• Proactively follow up with candidates who have not booked interviews
• Reduce drop-off between stages
• Backlog Control
• Clear any backlog across inbox and review stages
• Ensure no candidates remain inactive without clear next steps
• Process Enforcement
• Prompt and follow up with recruiters where action is required
• Ensure consistent use of the ATS and adherence to agreed process
• Maintain pace and accountability across the pipeline
• Daily Visibility
• Provide a simple daily snapshot of:
• Inbox volume
• Candidates awaiting action
• Any bottlenecks or delays

Working Pattern

2–3 core working days per week (flexible scheduling)

Short daily check-in (30–60 minutes) to maintain pipeline flow and prevent backlog

Fully remote role with autonomy over how work is structured across the week

What This Role Is Not

• Not responsible for conducting interviews
• Not responsible for hiring decisions
• Not a senior recruitment or strategy role
• Not purely administrative

Required Experience

• Experience working with an Applicant Tracking System (ATS)
• Strong understanding of recruitment pipelines and candidate flow
• Ability to prioritise and act quickly in a fast-moving environment

Desirable:

• Experience using Teamtailor or similar systems
• Experience in high-volume recruitment environments

Working Style

• Highly organised and process-driven
• Able to work independently and maintain momentum remotely
• Comfortable prompting and following up where action is needed
• Focused on speed, accuracy, and outcomes

Incentive Structure

In addition to the day rate, a weekly performance-based incentive will be offered based on:

• Reduction in inactive or overdue candidates
• Improvement in candidate progression between stages
• Maintenance of a clean, accurate, and up-to-date pipeline

Why This Role

• Flexible, remote working pattern
• Clear scope and immediate impact
• Opportunity to bring structure and control to a live recruitment pipeline
• Short-term contract with potential extension
• Start Immediate start preferred.