Project Executive
Posted 1 day ago by Beyond The Book
£33,000 Per year
Outside
Remote
Birmingham, England, United Kingdom
Summary: The Project Executive role is a 12-month fixed-term contract focused on coordinating marketing projects within a dynamic in-house team specializing in B2C dental and health marketing. The position is predominantly remote, requiring occasional meetings in Birmingham, and involves managing multiple workstreams, organizing events, and briefing the creative studio. The successful candidate will work closely with key stakeholders to ensure efficient project delivery and contribute to process improvements. This role offers autonomy and the opportunity to grow within a forward-thinking company.
Key Responsibilities:
- Owning and updating excel spreadsheets/data reports on a weekly basis.
- Content managing websites and landing pages.
- Briefing the creative studio on new artwork and assets.
- Checking and proofing artwork against briefs.
- Managing systems and workflows on behalf of the wider team.
- Organising meetings, taking notes and sharing actions as required.
- Utilising AI to support and improve overall processes.
- Coordinating day-to-day activities across multiple workstreams.
- Documenting discussions and tracking follow-up actions.
- Maintaining data accuracy across systems and contributing to improving processes.
Key Skills:
- Strong proficiency in Microsoft Excel (formulas, data tracking, basic analysis, reporting).
- Excellent organisational and time management skills.
- Strong communication skills (written and verbal).
- Ability to manage multiple tasks and priorities simultaneously.
- Attention to detail and high level of accuracy.
- Stakeholder management and collaboration skills.
- Problem-solving mindset with a proactive approach.
- Experience in a project support/project assistant/coordination role within a marketing department or creative agency.
- Experience using CRM and workflow systems.
- Exposure to project management processes or frameworks (formal or informal).
Salary (Rate): £33,000.00 yearly
City: Birmingham
Country: United Kingdom
Working Arrangements: remote
IR35 Status: outside IR35
Seniority Level: Mid-Level
Industry: Marketing
Project Executive – 12 month FTC Remote (with monthly/quarterly meeting in Birmingham) £29-33k
We are looking for an experienced Project Executive on a 12 month FTC to join a dynamic in-house marketing team that also have their own internal design agency specialising in B2C dental and health marketing. This is an exciting role working with an entrepreneurial team where you will work with key stakeholders in the Marketing, Creative and Operations team. You will be responsible for ensuring projects run smoothly and efficiently, co-ordinating day-to-day activities across multiple workstreams, organise meetings and events as well as briefing the creative studio on new artwork and assets. This is a predominantly remote role with weekly Zoom calls and quarterly face-to-face meetings in Birmingham - occasionally a monthly meeting if needed. You would be based no more than 1.5 hours from Birmingham), salary £29-33k depending on experience.
The Company
Our client is a highly successful dental growth company with a vast network across the UK. They deliver strategic brand and creative marketing solutions for hundreds of dental and health marketing companies across the UK and they are experiencing good organic growth and as such, they have strengthened their digital and creative team recently. They have won awards and treat their staff extremely well, making them a very desirable place to work. With our clients’ commitment to candidate experience, they have entrusted us as their sole agency ensuring we have the processes in place to ensure every application is responded to and treated appropriately and with respect. Your application will find itself in the hands of a specialist consultant with a depth of knowledge in this opportunity.
About the role
As Project Executive, you will be responsible for ensuring projects run smoothly and efficiently. You will coordinate day-to-day activities across multiple workstreams, organise meetings, document discussions, and track follow-up actions. You will also maintain data accuracy across systems and contribute to improving processes, helping streamline workflows and enhance overall project delivery. You will report to their Senior Project Manager as well as work alongside both the Marketing and Operations teams. The role is varied and the main responsibilities include;
- Owning and updating excel spreadsheets / data reports on a weekly basis.
- Content managing websites and landing pages.
- Briefing the creative studio on new artwork and assets.
- Checking and proofing artwork against briefs.
- Managing systems and workflows on behalf of the wider team.
- Organising meetings, taking notes and sharing actions as required.
- Utilise AI to support and improve overall processes.
You will work largely independently and will be given autonomy to shape the role accordingly.
About you;
You are organized, adaptable and work well in a busy environment, being able to work independently and proactively to ensure that projects are delivered on time. You have either worked in a creative agency or worked in a busy marketing team You have previous experience in a project support / project assistant / coordination role, within a marketing department or creative agency. You have experience using Excel for tracking and reporting. You have worked with CRM and workflow systems You have ideally had exposure to project management processes or frameworks (formal or informal). You have the ability to work in a fast-paced environment and adapt to changing priorities.
Skills required
- Strong proficiency in Microsoft Excel (formulas, data tracking, basic analysis, reporting)
- Excellent organisational and time management skills
- Strong communication skills (written and verbal)
- Ability to manage multiple tasks and priorities simultaneously
- Attention to detail and high level of accuracy
- Stakeholder management and collaboration skills
- Problem-solving mindset with a proactive approach
Working alongside a highly experienced team with big ambitions, this role provides an opportunity to grow quickly and be part of a forward thinking, entrepreneurial business.
** Please note that although mainly remote, their preference is that someone lives within 1.5 hours of central Birmingham, please note this before applying.