Project Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Resource Management / Project Coordinator to support staffing operations, hiring and onboarding activities, resource tracking, and leadership reporting within a fast-paced, matrixed organization. The ideal candidate will be comfortable coordinating across multiple stakeholders, maintaining accurate staffing data, preparing recurring reports, and ensuring that resource-related tasks are followed through to completion.

This role will work closely with Resource Management Office (RMO), HR, staffing, recruiting, and project leadership teams to translate staffing processes into clear actions, maintain visibility into resource needs, and provide accurate status updates to leadership.

Key Responsibilities

• Coordinate resource management, staffing, hiring, and onboarding activities across multiple projects and teams.
• Partner with RMO, HR, recruiting, staffing teams, and project leadership to track resource requirements and assignments.
• Maintain accurate staffing, headcount, hiring, onboarding, and resource allocation data.
• Track open staffing requests, candidate/hiring status, onboarding progress, and resource movements.
• Develop and maintain simple, repeatable reporting formats, trackers, dashboards, and status reports.
• Prepare regular staffing and resource updates for project and senior leadership audiences.
• Analyze staffing data and confidently communicate numbers, trends, gaps, and discrepancies to stakeholders.
• Monitor timelines and follow up with stakeholders to ensure staffing and onboarding activities are completed on schedule.
• Identify discrepancies in staffing records, timelines, and resource data and proactively resolve or escalate issues.
• Coordinate multiple workstreams simultaneously while maintaining strong attention to detail.
• Support project leadership with ad hoc reporting, staffing analysis, and resource-related requests.
• Help improve and standardize resource management and staffing processes to increase efficiency and visibility.
• Communicate proactively with stakeholders regarding changes, risks, dependencies, and staffing challenges.
• Maintain organized documentation and ensure resource-related information is current and easily accessible.

Required Qualifications

• 2+ years of experience in project coordination, resource management, staffing operations, PMO support, or a related administrative/project support role.
• Strong organizational and coordination skills with the ability to manage multiple priorities and stakeholders.
• Excellent written and verbal communication skills.
• Ability to present staffing numbers, status, and reporting insights clearly to leadership.
• Strong proficiency with Microsoft Excel or similar spreadsheet/reporting tools.
• Experience creating and maintaining trackers, reports, dashboards, or recurring status-reporting formats.
• Strong attention to detail with the ability to identify discrepancies in numbers, timelines, and records.
• Ability to work independently and take ownership of assigned tasks.
• Strong follow-up and task-management skills with a demonstrated ability to drive activities through completion.
• Ability to work effectively in a large, matrixed organization with multiple stakeholders.

Preferred Qualifications

• Experience working with a Resource Management Office (RMO) or similar resource/staffing organization.
• Experience supporting hiring and onboarding processes in a rapidly growing organization.
• Experience working with HR, recruiting, staffing, workforce management, or resource management teams.
• Experience preparing leadership-facing status reports or dashboards.
• Familiarity with project management, PMO, workforce planning, or resource allocation processes.
• Experience working with enterprise reporting tools or systems is a plus.

Key Skills

• Resource Management
• Project Coordination
• Staffing Operations
• Workforce Planning
• Hiring & Onboarding Coordination
• RMO / PMO Support
• Stakeholder Management
• Microsoft Excel
• Reporting & Dashboards
• Data Tracking & Reconciliation
• Status Reporting
• Leadership Communication
• Process Coordination
• Follow-up & Task Management
• Attention to Detail