Role Summary
Our client's Integrated Electronics program runs eight functional tracks through repeated Conference Room Pilot cycles toward a go-live.
The tracks are delivering. What has no single owner is the work that sits between them: keeping one plan current, tying open items to dates, tracking interface readiness, preparing the governance gates and publishing one honest status every week.
This role takes that work. It is a coordination role with no authority over delivery. The people doing functional and technical work keep doing it exactly as they do now, and every decision they make today stays with them.
Duration: From start through go-live and hypercare exit
Location: Remote, with travel to Farmingdale for test events, cutover and go-live
Reports to: Senior Information Technology Director, Business Systems
Works alongside
Business lead, business analyst directors, development lead, database lead and the eight track leads
Responsibilities
- Maintains one schedule with dependencies, durations and named owners. Republishes weekly with float against the go-live date.
- Keeps a fix version and a due date on every open JIRA item. Chases unassigned items to an owner.
- Maintains one readiness status per interface, updated weekly, covering the Oracle and non-Oracle applications.
- One page every week: milestone dates, float, top risks, decisions needed and exceptions carried.
- Prepares the agenda, the decision list and the pre-read. Records outcomes.
- Tracks every open decision with a requester, a decider and a required by date. Escalates at ten working days.
- Assembles the evidence against written criteria for both checkpoints.
- Owns the document and coordinates the rehearsal.
- Publishes the trend and coordinates daily triage during test events.
- Keeps it current and escalates anything scoring above the agreed threshold.
Out of Scope
Stated explicitly so the role can be introduced without disrupting a team that is already delivering.
Not owned by this role
- Functional decisions: Track leads and subject matter experts
- Design, build and configuration: Development lead and the database team
- Test content and scripts: Track leads and the test owner
- Approving scope changes: Steering committee. The coordinator prepares the assessment.
- Line management: Nobody reports to this role
- Vendor relationships: Existing owners
Required Experience
- Five or more years coordinating or managing enterprise resource planning implementations.
- Hands-on Oracle E-Business Suite experience. Release 12 preferred.
- Has built and maintained a dependency-linked schedule in Microsoft Project, including critical path and float.
- Has worked inside a Conference Room Pilot delivery model across multiple cycles.
- Working level JIRA skills: versions, filters, dashboards and bulk edits.
- Cutover planning and go-live coordination on at least one production implementation.
- Clear written status reporting to an executive audience.
Preferred Experience
- Multi-site or multi-plant rollout experience.
- Manufacturing background, ideally aerospace and defense.
- Data conversion cycle experience, including completeness and accuracy reporting.
- Exposure to a manufacturing execution system integration.
- Familiarity with Oracle Projects, Project Contracts and Project Manufacturing.
Success Measures
- Baselined within 30 days and updated every week without exception.
- Every open item carries a fix version and a due date.
- No item open across two consecutive events without an escalation.
- Both go or no-go decisions run against written criteria with the evidence assembled in advance.
- Weekly status published on the same day every week.