IT Project Manager- HIPAA and PMP certified

Project Overview

The State of Vermont is seeking an experienced IT Project Manager to provide ongoing project management support for its Rural Health Transformation (RHT) Program, a five-year federal funding initiative intended to improve healthcare access, quality, and services for rural communities.

The selected Project Manager will work with the ADS Enterprise Project Management Office (EPMO), Agency of Human Services, project teams, implementation vendors, and State governance stakeholders to coordinate project activities and ensure successful delivery.

Key Responsibilities

• Manage project activities according to the State's EPMO hybrid project lifecycle, incorporating Agile principles and practices.
• Develop and maintain project schedules, milestones, dependencies, resources, and completion status.
• Prepare weekly project status reports and maintain project risks, issues, and mitigation recommendations.
• Organize and maintain project documentation, records, and document repositories.
• Coordinate stakeholder communications, governance meetings, procurement activities, and implementation vendor schedules.
• Prepare meeting agendas at least 24 hours before meetings and distribute meeting minutes within 24 hours afterward.
• Track project budgets, expenditures, decisions, and action items.
• Manage scope, schedule, budget, risk, and resource changes through State-approved change request procedures.
• Track deliverables and coordinate deliverable reviews and approvals.
• Ensure compliance with EPMO, AHS, and other applicable governance requirements.
• Prepare lessons-learned documentation and project closeout reports.

Required Skills and Certifications

• Strong organizational and project coordination skills.
• Effective written and verbal communication.
• Experience maintaining project documentation and repositories.
• Ability to follow established project plans, processes, and governance standards.
• PMP certification required.
• HIPAA training required.
• Competence with Azure DevOps, Microsoft Office applications, and project management tools.
• Experience with project schedules, risk and issue management, budgets, stakeholder management, and deliverable tracking.

Preferred Experience

Preference is given to vendors proposing a Project Manager with experience supporting similar initiatives and familiarity with the Vermont ADS EPMO project management process.

Deliverables

• Project schedules and implementation master schedule updates.
• Weekly status reports and risk/issue registers.
• Stakeholder register and meeting documentation.
• Project budget records and decision/action logs.
• Change request tracking and deliverable approval matrix.
• Deliverable Expectation Documents and Deliverable Acceptance Forms.
• Lessons-learned report and final project closeout report.