Executive Assistant

Responsibilities

• Support the Board of Trustees Committees by participating in program meetings and collaborating with staff and support teams to meet duties.
• Compose, edit, and review correspondence, reports, and meeting documents according to policies and style guides.
• Post documents on the company website.
• Manage and control meeting schedules, monitor action items, and report progress to program leadership.
• Package and post meeting agendas, minutes, and related documents to internal and external sites, ensuring accuracy and updating regularly.
• Oversee the scheduling, organizing, and operation of meetings and events, including logistics and materials management.
• Support the Governance Division by developing agendas, materials, and background packages.
• Attend and support meetings, technical conferences, and related activities, handling logistics such as catering, registration, and note-taking.
• Coordinate communication and operational activities for senior staff, including calendar management and travel arrangements.
• Maintain confidentiality of sensitive information and files.
• Assist with projects and provide backup support for team members as needed.

Requirements

• Minimum of 7+ years’ experience supporting C-Level Executives or program coordination roles.
• Ability to work independently and make decisions autonomously.
• Strong organizational skills and the ability to manage multiple projects and deadlines.
• Detail-oriented with excellent written and verbal communication skills.
• Excellent skills using Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat, including the use of advanced formatting with Word and Acrobat, and the ability to set up and edit PowerPoint presentations.
• Ability to create, compose, and edit written materials for correct content, grammar, spelling, and punctuation.
• Intermediate proficiency with SharePoint and basic web page updates.
• Bachelor's Degree preferred or equivalent experience in a relevant discipline.

Preferred Experience

• Experience working remotely and ability to travel to office for a meeting if needed.
• Demonstrated ability to think creatively and recommend process improvements.
• Strong interpersonal skills and ability to work well across all organizational levels.

Other

Background check will be conducted prior to employment.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Travel necessary: Passport required for North American travel.

Job is remote with required travel as needed both U.

S. and Canada.