Events Coordinator - Executive Events

What You’ll Do (Responsibilities)

• Serve as the primary project lead for assigned executive and business unit events, managing timelines and run-of-shows for up to 10 meetings annually.
• Lead full-lifecycle event logistics, including venue sourcing, hotel accommodations, space planning, catering, AV requirements, and ground transportation.
• Sourcing and managing vendor relationships while tracking itemized event budgets, processing purchase orders, and handling financial reconciliations.
• Support event communications and site builds using standard platforms like Google Sites, alongside drafting executive communications.
• Travel globally to manage on-site execution, direct third-party vendors, and provide high-touch concierge support for leadership.

What You’ll Bring (Skills & Qualifications)

• Several years of experience in corporate event coordination, hospitality, or project management, with a track record of handling executive off-sites or mid-sized meetings.
• Strong knowledge of end-to-end event logistics, vendor contract processes, and budget reconciliation.
• Proven ability to manage complex, multi-event annual calendars while maintaining acute attention to detail.
• Exceptional interpersonal skills with the composure and confidence to partner directly with executive leadership.
• Proficiency with productivity platforms (Google Workspace, Google Sites) and AI collaboration tools.
• Willingness to travel globally and adapt flexibly across varying time zones.

What We Offer (Benefits)

• Competitive compensation and benefits aligned with experience.
• Flexible work options/alternative work options to support work–life balance.
• Comprehensive health, wellness, and retirement plans.
• Opportunities for continuous learning and professional growth.