Documentation Specialist (Exp with MS Office/Acrobat/DMS/CMS): 1+ year 100% remote Project: $ 54/hr C2C/1099: $ 50/hr W2
Posted 5 days ago by 1765010987
Negotiable
Outside
Remote
USA
Summary: The Documentation Specialist role is a fully remote position focused on creating, organizing, and managing essential documents within an organization. The specialist will collaborate with various teams to ensure documentation accuracy and compliance while improving accessibility and supporting training initiatives. This position requires strong communication skills and technical proficiency in document management tools. The ideal candidate will have a background in technical writing or a related field, along with relevant experience in document management.
Key Responsibilities:
- Create and Edit Documentation: Develop, write, and edit a variety of documents, including user manuals, technical guides, policy documentation, training materials, and reports.
- Collaborate with Subject Matter Experts (SMEs): Work closely with cross-functional teams, such as engineering, product development, and support, to gather information and ensure documentation is accurate and up to date.
- Manage Document Lifecycle: Organize, manage, and maintain a structured document management system, ensuring version control and proper storage of all documents (both physical and electronic).
- Ensure Compliance and Quality: Review and proofread all materials for clarity, grammar, and accuracy, ensuring compliance with organizational standards, legal requirements, and branding guidelines.
- Improve Accessibility: Organize information in a logical and easily navigable manner, supporting the development of document templates and standards to increase efficiency and consistency across all documentation.
- Assist with Training: Support the development of training resources and potentially assist in training staff on documentation processes and tools.
Key Skills:
- Education: Bachelor's degree in Technical Writing, English, Communications, or a related field, or equivalent experience.
- Experience: Proven experience (e.g., 2+ years) in document creation, editing, and management, preferably within a relevant industry.
- Communication Skills: Excellent written and verbal communication skills, with the ability to translate complex information into simple, understandable language for a variety of audiences.
- Attention to Detail: Strong attention to detail and accuracy is essential for meticulous review and error correction.
- Technical Proficiency: Proficiency with document creation software (e.g., Microsoft Office Suite, Adobe Acrobat) and experience with document management systems (DMS) and content management systems (CMS).
- Organization: Strong organizational, time-management, and project management skills, with the ability to manage multiple projects and meet tight deadlines.
- Soft Skills: Ability to work independently and collaboratively in a team environment, maintaining professionalism and handling confidential information discreetly.
Salary (Rate): £54/hr
City: undetermined
Country: USA
Working Arrangements: remote
IR35 Status: outside IR35
Seniority Level: undetermined
Industry: Other
This is a 100% Remote Project. interview will be virtual: Through MS TEAMS Meeting.
Documentation Specialist: A professional responsible for creating, organizing, and managing essential documents across an organization. They ensure that all content is accurate, up-to-date, and accessible for staff and customers.
Key Responsibilities & Duties
- Create and Edit Documentation: Develop, write, and edit a variety of documents, including user manuals, technical guides, policy documentation, training materials, and reports.
- Collaborate with Subject Matter Experts (SMEs): Work closely with cross-functional teams, such as engineering, product development, and support, to gather information and ensure documentation is accurate and up to date.
- Manage Document Lifecycle: Organize, manage, and maintain a structured document management system, ensuring version control and proper storage of all documents (both physical and electronic).
- Ensure Compliance and Quality: Review and proofread all materials for clarity, grammar, and accuracy, ensuring compliance with organizational standards, legal requirements, and branding guidelines.
- Improve Accessibility: Organize information in a logical and easily navigable manner, supporting the development of document templates and standards to increase efficiency and consistency across all documentation.
- Assist with Training: Support the development of training resources and potentially assist in training staff on documentation processes and tools.
Qualifications & Skills
- Education: Bachelor's degree in Technical Writing, English, Communications, or a related field, or equivalent experience.
- Experience: Proven experience (e.g., 2+ years) in document creation, editing, and management, preferably within a relevant industry.
- Communication Skills: Excellent written and verbal communication skills, with the ability to translate complex information into simple, understandable language for a variety of audiences.
- Attention to Detail: Strong attention to detail and accuracy is essential for meticulous review and error correction.
- Technical Proficiency: Proficiency with document creation software (e.g., Microsoft Office Suite, Adobe Acrobat) and experience with document management systems (DMS) and content management systems (CMS).
- Organization: Strong organizational, time-management, and project management skills, with the ability to manage multiple projects and meet tight deadlines
- Soft Skills: Ability to work independently and collaboratively in a team environment, maintaining professionalism and handling confidential information discreetly.