Bookkeeper & Payroll Specialist

Join a thriving boutique nanny agency that connects families with professional childcare providers across Melbourne. You'll play a crucial role in managing the financial operations for a growing team of 170+ nannies, ensuring accurate payroll processing and seamless invoicing for families. This position offers the opportunity to work with modern systems like Xero and Deputy while supporting a business that makes a meaningful difference in families' lives. You'll have direct client interaction and the autonomy to manage critical financial processes that keep the business running smoothly.

Job Highlights

Hourly Rate: USD 6.30, the equivalent in your local currency

Paid Hours per Week: 20+

Schedule: flexible schedule with core payroll processing on Mondays

Work Arrangement: Work from home

Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities:

• Process fortnightly payroll for 170+ nannies using Xero accounting software
• Generate and review invoices for families based on hours logged in Deputy time tracking system
• Perform daily bookkeeping tasks including reconciliations in Xero
• Follow up on overdue accounts via phone calls and email communication
• Reconcile direct debit payments from families
• Run automatic superannuation processes through Xero
• Prepare and send tax information to staff during tax time
• Onboard new staff members in the Deputy system
• Create invoices for new families joining the agency daily
• Set up direct debit arrangements for new clients
• Perform data entry tasks into various business documents
• Core bookkeeping work approximately 5-6 hours weekly
• Additional administrative duties to reach 20-hour requirement
• Manage payroll for 170+ employees on fortnightly cycles
• Process daily invoicing for new family enrollments
• Direct client communication for account management
• Integration with existing business systems and processes

Requirements :

• Extensive experience with Xero accounting software (Xero certified advisor preferred)
• Proficiency with the Deputy time tracking platform or similar workforce management systems
• Strong general accounting and bookkeeping knowledge
• Excellent communication skills for client follow-up calls
• Attention to detail for accurate payroll and invoicing
• Ability to work independently and manage multiple daily tasks

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

Reminder: Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.