Recruitment Coordinator
Posted 4 days ago by eTeam
Negotiable
Inside
Onsite
London Area, United Kingdom
Summary: The Recruitment Coordinator role involves managing end-to-end recruitment processes within the civil service, ensuring compliance with recruitment principles while providing an excellent experience for candidates and hiring managers. The position requires strong stakeholder management and the ability to work both independently and as part of a team. The role is based in London, with a significant on-site presence, and is classified as inside IR35. The contract length is six months, focusing on delivering high-quality recruitment outcomes in a fast-paced environment.
Key Responsibilities:
- Manage end-to-end recruitment processes in line with policy and guidance.
- Provide advice and guidance to vacancy holders on recruitment processes.
- Monitor and maintain the Recruitment inbox, responding to enquiries.
- Maintain and update recruitment log, ensuring accuracy of information.
- Support vacancy holders in drafting adverts and advising on selection processes.
- Produce recruitment timelines for line managers and manage expectations.
- Support in advertising roles via appropriate social media channels.
- Ensure documentation is in place for pre-employment checks.
- Liaise with recruiting managers and GRS as required.
- Draft secondment contracts for new secondees and extensions.
- Represent the recruitment team at finance meetings and share updates.
- Provide constructive suggestions for process improvements.
- Carry out other duties within the scope of the grade as required.
Key Skills:
- Experience in recruitment and onboarding processes.
- Customer-focused with a commitment to high-quality service.
- Confident communicator with strong written and verbal skills.
- Highly organized with the ability to manage multiple priorities.
- Strong relationship-building and interpersonal skills.
- Proactive and solution-oriented with a record of resolving issues.
- Positive mindset with a focus on continuous improvement.
Salary (Rate): undetermined
City: London
Country: United Kingdom
Working Arrangements: on-site
IR35 Status: inside IR35
Seniority Level: undetermined
Industry: Other
Role: Recruitment Co-Ordinator
Contract Length: 6 months from start date
Location: London – 60% onsite
IR35: Inside ir35
Minimum Requirement: Recruitment experience within civil service would be ideal
Civil service advertising platform would be ideal
Recruitment process end to end
Pre-employment checking
MS Packages (Competent)
Ability to work as a team and individually
Strong stakeholder management
1-2 years proven experience
Manage end-to-end recruitment processes in line with policy and guidance, ensuring compliance with Civil Service Commission Recruitment Principles, whilst providing an excellent experience to both candidates and hiring managers. Consistently deliver high-quality recruitment outcomes in a fast-paced environment, aligned with customer priorities and objectives, while proactively identifying risks and resolving issues efficiently. Provide advice and guidance to vacancy holders on recruitment processes, ensuring the information vacancy holders require is available to them. To monitor & maintain the Recruitment inbox, dealing with enquiries or forwarding to appropriate individuals, ensuring emails are responded to and actioned within the agreed SLA. Maintain and update recruitment log, ensuring all information is accurate and up to date. Support vacancy holder on drafting adverts / key dates & advising on selection process. Producing recruitment timelines for recruiting line managers, ensuring line managers are aware of their responsibilities within the time frames and managing expectations with respect to timescales. Support in advertising all adverts via the appropriate social media channels. Following the selection of successful candidate ensure all documentation in place for pre-employment checks to take place. Liaising with recruiting manager and GRS as required. Undertake internal checks including conflict of interest checks, referring complex cases to recruitment HEO. Drafting secondment contracts for all new secondees and extensions to contracts as required. Always acting as a positive ambassador for recruitment. Representing the recruitment team at monthly finance meetings, and other scheduled meetings to discuss staffing requirements, and sharing recruitment updates and raising any risks and issues where necessary. Provide constructive suggestions for improvement, demonstrating flexibility in adapting to change, and proactively identifying opportunities to enhance processes. An employee may be required to carry out other duties within the scope of the grade and within the limits of their skill, competence and training. Due to business requirements this post is full-time only, flexible working is available.
Essential skills and experience: Experienced in recruitment and onboarding, with a focus on delivering smooth, professional processes. Customer-focused, committed to providing high-quality service within a fast-paced professionalism environment. Confident communicator, able to influence decisions through strong written and verbal skills. Highly organised, skilled at managing multiple priorities and meeting deadlines. Strong relationship builder, with excellent interpersonal skills across all levels. Proactive and solution-oriented, eager to learn, develop, and as a proven record of resolving recruitment and onboarding issues efficiently.
Desirable criteria Positive and proactive mindset, with a drive for continuous improvement and a focus on streamlining processes for greater efficiency.