Recruitment Assistant

This is an excellent opportunity for someone at an early stage in their career to gain hands-on recruitment experience within a professional services environment. The role will support the end-to-end recruitment process across Business and Legal teams, ensuring a positive and smooth candidate and hiring manager experience. Organisation, proactivity and confidence to follow up are key to success in this role.

Key focus areas

• Working closely with the relevant HR Business Partner (HRBP), the successful candidate will have a range of responsibilities, including:

• Coordinate interviews end-to-end, including diary management, facility bookings and candidate communication
• Monitor, manage and circulate applications across recruitment systems (including AllHires and LinkedIn), as well as those from direct applicants and speculative candidates
• Support screening and review of applications/CVs, for Business Teams hires and other roles as required
• Act as a first point of contact for the Resourcing inbox and manage recruitment calendars & folders
• Support screening calls where appropriate
• Maintain and update the recruitment tracker, providing regular updates for weekly HR meetings
• Liaise with HRBPs ensure timely updates and progress tracking to hiring managers and agencies
• Assist with drafting and updating job descriptions, including supporting template improvements and employer branding content
• Support the preparation and issuing of offer documentation via DocuSign
• Set up and manage agency terms through DocuSign where required
• Provide administrative support across recruitment projects and processes

The ideal candidate will ideally have some experience in a junior recruitment role, or in an office-based or administrative role and will bring a proactive, hands-on approach to delivering high-quality work. They will be organised, dependable and responsive, with the confidence to manage multiple priorities and follow up to ensure progress. A collaborative mindset is essential, alongside the ability to adapt to different working styles and communicate effectively across the firm.

Qualifications and Experience

• Previous recruitment experience (this could be an entry-level role or similar), or office based work experience
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
• Confident using Microsoft Office (Outlook, Word, Excel)
• Comfortable learning new systems (experience of recruitment systems or LinkedIn Recruiter is beneficial but not essential)
• Strong attention to detail and accuracy
• Proactive and solutions-focused, with a willingness to take ownership
• Confident communicator, able to ask the right questions, follow up proactively and challenge where appropriate to ensure progress
• Comfortable working at pace and managing competing priorities
• Positive and flexible approach, with a willingness to support the wider HR team
• Approachable and professional, with the confidence to build relationships across the firm
• Inquisitive mindset with a desire to learn and improve processes
• Able to work in a fast-paced environment and manage a high volume of activity