Quality Admin (Topside)
Summary: This role focuses on managing QA/QC documentation throughout the project lifecycle, ensuring accuracy and compliance with quality requirements. The candidate will coordinate documentation activities across various disciplines and support final documentation handover. Responsibilities include managing inspection reports and liaising with HR for training records. The position requires experience in quality administration within the Oil & Gas or related industries.
Key Responsibilities:
- Coordinate, monitor, and maintain all QA/QC documentation, ensuring accuracy, completeness, and compliance with project requirements.
- Manage the filing, tracking, compilation, and submission of Inspection Test Reports (ITRs), Requests for Inspection (RFIs), procedures, drawings, and other quality records.
- Verify the completeness and accuracy of QA/QC dossiers prior to client submission.
- Supervise subcontractors' technical clerks and ensure inspection results, reports, and supporting documents are submitted in a timely manner.
- Coordinate documentation activities across multiple disciplines including Structural, Piping, Mechanical, Electrical, and Instrumentation.
- Monitor and track redline mark-up drawings and ensure timely submission to the Engineering team for as-built drawing preparation.
- Support final documentation compilation and project handover activities upon project completion.
- Liaise with HR regarding quality personnel training records, qualification matrices, competency audits, onboarding documentation, and manpower deployment logs.
- Coordinate travel arrangements and expense claims for the Project Quality team.
- Support project administrative activities, including project events and day-to-day QA/QC administration requirements.
- Ensure proper management of confidential records and operational documentation.
Key Skills:
- Diploma in Business Administration, Engineering, Quality Management, Document Control, or a related discipline. Bachelor's Degree is an added advantage.
- Minimum 3-5 years of experience in Quality Administration, Document Control, or QA/QC support within the Oil & Gas, Offshore, FPSO/FPU, Marine, or EPC industry.
- Experience supporting large-scale construction, fabrication, or offshore projects is highly preferred.
- Familiarity with QA/QC documentation processes, final dossier compilation, and handover requirements.
- Experience working with multiple contractors and stakeholders in a project environment.
- Strong attention to detail and ability to manage large volumes of project documentation.
Salary (Rate): undetermined
City: Zhuhai
Country: China
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
About the Role:
This role is responsible for ensuring the accuracy, completeness, and timely submission of QA/QC documentation throughout the project lifecycle. The successful candidate will support final documentation handover activities, coordinate quality records across multiple disciplines and subcontractors, and ensure compliance with project quality requirements and document control procedures.
Key Responsibilities:
- Coordinate, monitor, and maintain all QA/QC documentation, ensuring accuracy, completeness, and compliance with project requirements.
- Manage the filing, tracking, compilation, and submission of Inspection Test Reports (ITRs), Requests for Inspection (RFIs), procedures, drawings, and other quality records.
- Verify the completeness and accuracy of QA/QC dossiers prior to client submission.
- Supervise subcontractors' technical clerks and ensure inspection results, reports, and supporting documents are submitted in a timely manner.
- Coordinate documentation activities across multiple disciplines including Structural, Piping, Mechanical, Electrical, and Instrumentation.
- Monitor and track redline mark-up drawings and ensure timely submission to the Engineering team for as-built drawing preparation.
- Support final documentation compilation and project handover activities upon project completion.
- Liaise with HR regarding quality personnel training records, qualification matrices, competency audits, onboarding documentation, and manpower deployment logs.
- Coordinate travel arrangements and expense claims for the Project Quality team.
- Support project administrative activities, including project events and day-to-day QA/QC administration requirements.
- Ensure proper management of confidential records and operational documentation.
Qualifications:
- Diploma in Business Administration, Engineering, Quality Management, Document Control, or a related discipline. Bachelor's Degree is an added advantage
Experience Required:
- Minimum 3-5 years of experience in Quality Administration, Document Control, or QA/QC support within the Oil & Gas, Offshore, FPSO/FPU, Marine, or EPC industry.
- Experience supporting large-scale construction, fabrication, or offshore projects is highly preferred.
- Familiarity with QA/QC documentation processes, final dossier compilation, and handover requirements.
- Experience working with multiple contractors and stakeholders in a project environment.
- Strong attention to detail and ability to manage large volumes of project documentation.
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