Project Management Associate

Payrate: $43.50- $45.60/hr.

Summary:
As the Project Manager for our Corporate Communications team, you will orchestrate complex, multi-channel initiatives that safeguard and advance our corporate brand. You ll translate strategy into actionable project plans, manage timelines in tools such as Airtable, and guide cross-functional partners writers, designers, video producers, and approvers so every deliverable launches on time and on brand. Your proactive mindset, and sharp problem-solving skills will help us raise the bar on how we communicate with employees, media, investors, and wider stakeholders.

Key Responsibilities:

• Project & Calendar Ownership - Scope, schedule, and track all communications and multimedia projects in Airtable. Create clear work-back plans, own shared content calendars, and flag risks early to keep deliverables on track.
• Stakeholder & Approvals Management - Coordinate inputs from creative, legal, brand, and executive reviewers. Champion a structured approval workflow that minimizes bottlenecks while protecting brand standards.
• Process Optimization - Audit existing workflows, surface gaps, and pilot improvements (e.g., new intake forms, dashboards, or feedback loops) that accelerate cycle times and elevate quality.
• Content Readiness - Partner with writers, designers, and videographers to ensure each asset (web copy, intranet post, social graphic, video, etc.) aligns with the corporate style guide, accessibility requirements, and channel best practices.
• Reporting & Insights - Maintain status reports and post-launch retros; translate data into insights that drive continuous improvement across cadence, capacity, and impact.

Required Qualifications:

• 3-5 years of project or program management within corporate communications, brand, marketing, or an agency supporting enterprise clients.
• Proven mastery of calendaring & workflow tools (we use AirTable)
• Demonstrated success guiding projects through multi-level approval chains (legal, compliance, executive leadership).
• Exceptional written and verbal communication skills able to brief creatives, influence senior stakeholders, and craft clear status updates.
• Solid grounding in brand governance (style guides, tone-of-voice, visual identity, accessibility).
• Strong analytical, prioritization, and problem-solving abilities; comfortable navigating ambiguity and juggling competing deadlines.
• Experience producing or managing multimedia content (web, email, social, video, live events).
• Bachelor s degree in Communications, Marketing, Business, or related field (or equivalent experience).

Preferred Qualifications:

• Experience in a highly regulated industry (e.g., biotech, healthcare, finance).
• Familiarity with Adobe Creative Cloud, basic CMS workflows, and/or digital asset management systems.
• Certification in project management (PMP, Agile/Scrum, or similar).
• Success Traits
• Brand Champion - instinctively protects brand consistency while enabling creative expression.
• Relationship Builder - earns trust quickly across creative, technical, and executive audiences.
• Proactive Fixer - spots process cracks before they widen and proposes pragmatic solutions.
• Calm Under Pressure - thrives in fast-moving environments and keeps teams focused on priorities.

Top 3 Must Have Skill Sets:

• Project planning & calendaring - Expert at building and managing detailed timelines in Airtable (or similar tools) to keep multi-stakeholder communications projects moving and on time.
• Exceptional written & verbal communication - Able to brief creatives, guide approvers, and craft crisp status updates while safeguarding brand voice and standards.
• Proactive problem-solving with brand savvy - Spots workflow gaps early, proposes fixes, and ensures every deliverable strengthens corporate brand consistency and impact.

Pay Transparency: The typical base pay for this role across the U.S. is: $43.50- $45.60/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.

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