Project Data Manager
Posted 1 day ago by 1772594248
£475 Per day
Inside
Hybrid
Southampton, Hampshire
Summary: The Project Data Manager role involves supporting a global technology consultancy by enhancing project data quality and coordinating process adoption following recent internal system changes. The position focuses on reducing project record-keeping backlogs and ensuring accurate forecasting and planning. The role requires collaboration across various teams to embed updated processes and facilitate a smooth transition to business-as-usual operations. The successful candidate will also be responsible for maintaining documentation and providing regular updates on progress and risks.
Key Responsibilities:
- Update, validate and maintain accurate project data within IFS and ProFinda.
- Reduce the backlog of outstanding project records to enable reliable forecasting and reporting.
- Become an expert operational user of IFS and ProFinda to support and complement existing SuperUsers.
- Support the embedding of updated project processes and ownership structures introduced through FREEDOM.
- Establish a clear and scalable method for managing, prioritising and resolving project data support requests.
- Conduct routine quality and compliance checks to ensure process steps and data standards are consistently met.
- Work closely with PMO, Sales and Delivery teams to ensure clear understanding of process steps, hand-offs and responsibilities.
- Engage stakeholders across Defence and wider Roke functions to ensure alignment with business rhythms and reporting cadences.
- Produce and maintain clear documentation of project processes and system workflows to support BAU adoption.
- Provide regular progress updates on backlog reduction, data quality, and process embedding, escalating risks or issues as required.
- Support the stabilisation of project-data workflows to enable smooth transition back to permanent BAU roles.
- Contribute to knowledge transfer and handover activities as permanent resources join the function.
Key Skills:
- Experience working with multiple internal teams and managing effective communication across functions.
- Demonstrable experience working within structured processes, workflows or governance frameworks.
- Experience using business or project systems (eg, ERP, CRM, forecasting or reporting tools) with strong attention to data quality and detail.
- Ability to manage multiple tasks, adapt to shifting priorities and meet deadlines reliably.
- Capable of identifying inaccuracies or gaps in data and processes, and supporting teams in resolving them.
- Clear and concise communication skills, able to convey updates and guidance across varied stakeholders.
- Experience contributing effectively in cross-functional teams without needing formal leadership responsibilities.
- Willingness to undertake a mix of process-focused and operational tasks during periods of organisational change.
- Exposure to project management frameworks such as APM, PRINCE2, Agile.
- Experience in environments undergoing system or process transformation.
Salary (Rate): £475 daily
City: Southampton
Country: United Kingdom
Working Arrangements: Hybrid
IR35 Status: Inside IR35
Seniority Level: Mid-Level
Industry: IT
Project Data Manager
Rate: £475 a day
IR35 Status: Inside IR35
Location: Southampton
Working Pattern: Hybrid
Duration: 6 months
Clearance: SC Cleared
You will join a global technology consultancy and provide essential support to embed the updated project processes and ways of working enabled by recent internal systems changes. The role will focus on improving project data quality, coordinating process adoption across teams, and reducing the existing backlog of project record-keeping. This position will help ensure accurate forecasting, effective planning, and consistent project administration, transitioning a defined process and roles into the appropriate BAU function.
Key Responsibilities
Systems and Data Management
Update, validate and maintain accurate project data within IFS and ProFinda.
Reduce the backlog of outstanding project records to enable reliable forecasting and reporting.
Become an expert operational user of IFS and ProFinda to support and complement existing SuperUsers.
Process Coordination & Adoption
Support the embedding of updated project processes and ownership structures introduced through FREEDOM.
Establish a clear and scalable method for managing, prioritising and resolving project data support requests.
Conduct routine quality and compliance checks to ensure process steps and data standards are consistently met.
Cross-Functional Collaboration
Work closely with PMO, Sales and Delivery teams to ensure clear understanding of process steps, hand-offs and responsibilities.
Engage stakeholders across Defence and wider Roke functions to ensure alignment with business rhythms and reporting cadences.
Documentation & Reporting
Produce and maintain clear documentation of project processes and system workflows to support BAU adoption.
Provide regular progress updates on backlog reduction, data quality, and process embedding, escalating risks or issues as required.
Transition to BAU
Support the stabilisation of project-data workflows to enable smooth transition back to permanent BAU roles.
Contribute to knowledge transfer and handover activities as permanent resources join the function.
Knowledge, Skills and Experience
Essential
Stakeholder Coordination: Experience working with multiple internal teams and managing effective communication across functions.
Process Orientation: Demonstrable experience working within structured processes, workflows or governance frameworks.
Systems Competence: Experience using business or project systems (eg, ERP, CRM, forecasting or reporting tools) with strong attention to data quality and detail.
Organisation & Prioritisation: Ability to manage multiple tasks, adapt to shifting priorities and meet deadlines reliably.
Analytical Skills: Capable of identifying inaccuracies or gaps in data and processes, and supporting teams in resolving them.
Communication: Clear and concise communication skills, able to convey updates and guidance across varied stakeholders.
Team Collaboration: Experience contributing effectively in cross-functional teams without needing formal leadership responsibilities.
Adaptability: Willingness to undertake a mix of process-focused and operational tasks during periods of organisational change.
Desirable
Exposure to project management frameworks such as APM, PRINCE2, Agile.
Experience in environments undergoing system or process transformation.