Project Coordinator
Posted 1 week ago by SmartSourcing Ltd
£350 Per day
Inside
Hybrid
London
Summary: The Project Support Co-ordinator role involves providing essential support for project delivery in a hybrid work environment, primarily based in London. The position requires managing project documentation, ensuring compliance with protocols, and facilitating communication between design and site teams. Candidates should have a minimum of two years' experience in project support and familiarity with relevant software applications.
Key Responsibilities:
- Completion of on-boarding training and compliance with Project Delivery handbook.
- Updating project files with monthly reporting and audit information.
- Updating NEC workflow tool (CEMAR) and managing early warning registers.
- Ensuring timely completion of goods receipting and payment applications.
- Providing document control support and maintaining project documentation.
- Ensuring adherence to information management protocols and security procedures.
- Facilitating communication between design and site teams.
- Managing internal document containers and access permissions.
- Regularly auditing site records for compliance.
- Generating and issuing reports as required.
- Managing version control and approval processes for documentation.
Key Skills:
- A minimum of two years’ experience in a project support role.
- Familiarity with Microsoft Office applications, including SharePoint and Teams.
- Evidenced experience of delivering project support services.
- Level 4 Associate Project Management qualification.
- Desirable: Foundation Level in contract management (Government Commercial College).
- Desirable: Experience of NEC Suite of Contracts.
Salary (Rate): £350/day
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: inside IR35
Seniority Level: Mid-Level
Industry: Other
(Project Support Co-ordinator – 12 months – London Hybrid - £market rates)
Our client is seeking an experienced Project Support Co-Ordinator to work on a hybrid basis with on-site in London approx. 2 days per week.
Role Specific Activities
These deliverables set out below are required to be provided by the Consultant:
- Completion of on-boarding training including familiarisation and compliance with Project Delivery handbook.
- Updated project file with all monthly reporting completed
- Fully developed project file with all information required for audit
- Update NEC workflow tool (CEMAR) including early warning register/tracker.
- Ensure goods receipting completed/ applications for payment processed on time.
- Document Control Support -
- Support the Client Team in ensuring all project documentation & information is controlled and maintained in a methodical manner and issued within agreed timescales and processes.
- Ensure company and project information management protocols and security procedures are followed (including but not limited to the information handling plans), including ensuring that every document has the appropriate marking.
- Provide communication liaison for the design and site teams including key documentation and handover information.
- Support the Client Team with the required workflow process, i.e., RFI, Change Control and other information exchanges.
- Manage the internal document containers within the Project file structure including management of internal and external access permissions.
- Manage registers and audit site records regularly to ensure compliance with our processes and procedures.
- Generate and issue reports to internal/external parties when required.
- Manage version control, ensuring accuracy of documentation.
- Ensure proper approval processes of relevant documentation.
Experience Required:
- A minimum of two years’ experience in a project support role
- Familiarity with Microsoft Office applications, including SharePoint and Teams
Qualifications Required:
- Evidenced experience of delivering project support services and/or Level 4 Associate Project Management qualification
- Desirable - Foundation Level in contract management (Government Commercial College) for contract managers.
- Desirable: Experience of NEC Suite of Contracts