Project Coordinator

Role Overview

We are seeking a highly organised Project Co-ordinator to provide governance, planning, reporting, and administrative support across a major IT transformation programme.

The role is focused on programme coordination, PMO disciplines, stakeholder reporting, governance management, and delivery assurance. The successful candidate will support Programme Managers and Project Managers by maintaining delivery controls, coordinating dependencies, producing management information, and ensuring programme standards are consistently applied.

This is not a Scrum Master role. Whilst exposure to Agile delivery environments is beneficial, the primary emphasis is on programme governance, reporting, planning, financial tracking, risk management, and stakeholder coordination.

Key Requirements

• 2–5 years' experience in a Project Co-ordinator, PMO Analyst, Project Support Officer, or Programme Support role
• Experience supporting large IT projects or programmes
• Strong understanding of programme governance and delivery controls
• Experience maintaining: RAID logs, project plans, milestone trackers, Action logs, decision logs, dependency trackers, status reports
• Experience producing executive-level reporting and governance packs
• Strong experience using: Microsoft Co-Pilot, Microsoft Excel, PowerPoint, Jira, Confluence, Microsoft Teams
• Experience coordinating meetings, workshops, forums, and governance boards

Desirable

• Exposure to Agile delivery environments
• Experience of PMO standards and methodologies
• Understanding of project life cycle management
• Experience supporting transformation or technology programmes

Key Accountabilities

PMO & Governance Support

Maintain programme governance artefacts and delivery controls

Manage RAID, actions, decisions, and dependency registers

Coordinate governance meetings, steering committees, and programme reviews

Track delivery milestones and key programme activities

Ensure governance standards are consistently applied across work streams

Reporting & Management Information

Produce weekly and monthly programme reporting packs

Consolidate project status information from multiple delivery teams

Generate dashboards and management information for senior stakeholders

Maintain programme metrics and delivery performance reporting

Highlight emerging risks, issues, and programme dependencies

Planning & Coordination

Support maintenance of programme and project schedules

Coordinate cross-workstream activities and delivery dependencies

Track actions arising from meetings and governance forums

Assist Programme Managers with planning and mobilisation activities

Support onboarding of new work streams and projects into the programme

Documentation & Control

Maintain programme repositories and Confluence spaces

Ensure documentation is stored, governed, and version controlled appropriately

Support audit activity and evidence gathering

Ensure key programme documents remain current and accurate

Financial & Resource Support

Support project financial tracking and reporting

Assist with resource planning and allocation tracking

Monitor purchase orders, invoices, and budget reporting where applicable

Maintain programme resource forecasts and demand information