Project Coordinator

Responsibilities

• Assist in implementing and developing the Portfolio, Programmes & Projects for the new system programme.
• Support the delivery of assigned projects within agreed parameters of cost, timescales and quality where shape and risk are clearly defined.
• Draft Project documentation, as well as maintaining RAID, Lessons Learned, and Actions Logs.
• Supports the delivery for quality, cost and performance improvement of the Programme service.
• Liaises with project and business teams to ensure communication and understanding of project progress, issues and risks.
• The role is critical in assisting the Senior Programme Manager - to achieve the success of the programme of work.
• Assist the PMO process implementation and assist with passing information concerning content (e.g., deliverables, risks, issues) to and from sponsors.
• Assisting with allocated projects planning, risk management, cost management and quality tracking.
• Management of the associated documentation, processes and team engagement.
• Assisting with co-ordination of the project process to allow the Senior Programme Manager to focus on emerging risks and issues and wider stakeholder engagement and management.
• Assisting with the creation of programme information, templates and tools.
• Working closely with Project/Programme Managers to ensure consistent and coordinated transition through project lifecycle gates.
• Assisting with Project/Programme Reporting and preparation of materials for PMO governance.
• Assisting with communications;
• Assisting with presentations and design for the Visualisation Room;
• Support the delivery of assigned projects within agreed parameters of cost, timescales and quality where shape and risk is clearly defined.
• Draft Project documentation, as well as maintaining RAID, Lessons Learned, and Actions Logs.

Essential Skills

• Will have the integrity, skills, judgement, and credibility and technical competence to support the build for a detailed programme taking numerous inputs not necessarily in the same from multiple stakeholders.
• Strong team player with the ability to build strong relationships both internally and externally.
• Comprehensive Microsoft Office proficiency.
• Strong IT skills with experience of Word, PowerPoint, Excel, Outlook, Teams and Programme management tools
• A degree-level qualification would be advantageous but is by no means essential.
• Excellent communication skills with exceptional standard of written and verbal English – must have strong attention to detail.
• Excellent interpersonal skills, including working with a wide range of people and building positive relationships.
• Resilient with ability to take initiative and meet tight deadlines.

Desirable Skills

• Professional or working towards accreditation in Programme and Project Management is desirable.