Project Buyer/Expeditor

Summary: The Project Buyer/Expeditor is responsible for executing procurement activities for equipment, materials, and services in line with project procedures and vendor lists. This role involves managing bid processes, negotiating contracts, and ensuring timely delivery while coordinating with various stakeholders. The position requires proactive risk management and close collaboration with vendors and logistics teams to meet project requirements.

Key Responsibilities:

• Execute procurement activities for assigned equipment, materials, and services in accordance with project procedures and approved vendor lists (AVL).
• Prepare and execute issuance of market survey questionnaires to potential bidders.
• Manage the CNDA (Confidentiality & Non-Disclosure Agreement) and/or Compliance Due Diligence exercise i.e., KYC Questionnaires and DDRA for potential bidders.
• Review and ensure that the preparation of RFQ documents is correct, complete and comply with Project Procurement Procedures.
• Issue RFQs, conduct bid clarification, and evaluate technical and commercial submissions (TBE/CBE) in coordination with engineering and project stakeholders.
• Negotiate pricing, delivery terms, and contractual conditions to achieve best value and compliance with project requirements.
• Prepare and issue Purchase Orders (PO) and Service Orders (SO) in line with delegated authority and governance requirements.
• Track the delivery and manage any change order or variation order. Process invoices in timely manner and seek the necessary approval according to the Limit of Authority (LOA).
• Monitor supplier progress against PO delivery schedules and ensure timely submission of documents, manufacturing, and shipment.
• Proactively identify risks to delivery (manufacturing delays, logistics constraints, vendor resource issues) and implement mitigation plans.
• Coordinate closely with vendors, expeditors, and logistics teams to ensure on-time delivery to yard/site.
• Track and update procurement status reports, highlighting critical issues and mitigation actions.
• Interface with engineering, planning, QA/QC, logistics, and project teams for alignment on specifications, delivery priorities, and inspection requirements.
• Coordinate with logistics team for shipment arrangements, including INCOTERMS compliance and site delivery schedule.

Key Skills:

• Experience in procurement and supply chain management.
• Strong negotiation and contract management skills.
• Ability to manage multiple stakeholders and coordinate effectively.
• Proficient in risk management and problem-solving.
• Knowledge of procurement procedures and vendor management.
• Excellent communication and interpersonal skills.
• Familiarity with logistics and shipping arrangements.

Salary (Rate): undetermined

City: Kuala Lumpur

Country: Malaysia

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other